Administrative Manager

We are seeking a dynamic and experienced Administrative Manager to oversee and streamline office administration, facilities management, and vendor/supplier relationships. This role requires collaboration with internal stakeholders to manage administrative tasks at the group level. The ideal candidate will create and maintain an organised, efficient, and productive office environment, ensuring all processes and facilities are in excellent working condition.

Job Responsibilities:

• Oversee daily administrative tasks such as document handling, record keeping, and internal communication to ensure smooth office operations.
• Review and implement administrative policies and procedures to enhance office efficiency and ensure compliance with industry standards.
• Ensure the office environment is clean, safe, and well-organised, complying with legal and safety regulations.
• Supervise office cleaning, maintenance, and repairs, and manage projects related to workspace enhancements (e.g., furniture and lighting).
• Manage procurement and maintenance of office equipment, ensuring all items are functional and up-to-date.
• Build and maintain strong relationships with vendors and suppliers; negotiate contracts, monitor performance, and conduct evaluations to ensure timely and quality service delivery.
• Oversee budgeting and cost management for administrative and facility-related expenses, ensuring efficient resource allocation.
• Maintain an accurate inventory of office supplies, equipment, and assets; monitor stock levels and reorder as necessary to prevent disruptions.
• Supervise, mentor, and train administrative staff to ensure high performance and continued professional development.

Job Requirements:

• Bachelor's degree in Business Administration, Facilities Management, or related field.
• Minimum of 8 years of managerial experience in office administration, facilities management, and vendor/supplier liaison.
• Demonstrated experience in budgeting and vendor management.
• Proficiency in office software and equipment.
• Excellent organisational, communication, and interpersonal skills.
• Ability to manage multiple tasks and priorities efficiently.
• Problem-solving skills and a proactive approach to addressing issues.
• Knowledge of health and safety regulations and compliance.