Administrative Executive

1. Office Management:
- Oversee day-to-day office operations to ensure efficiency and effectiveness.
- Manage office supplies inventory and place orders as needed.
- Coordinate maintenance and repairs of office equipment and facilities.

2. Administrative Support:
- Provide administrative support to management and other departments as needed.
- Prepare and edit correspondence, reports, and presentations.
- Organize and schedule meetings, appointments, and events.

3. Documentation and Record-Keeping:
- Maintain accurate and up-to-date records and files, both electronic and physical.
- Ensure compliance with company policies and procedures for document management.
- Assist in preparing and filing necessary paperwork for marketing support or regulatory and compliance purposes.

4. Communication and Coordination:
- Act as the point of contact for internal and external communications.
- Facilitate effective communication between departments and management.
- Coordinate and manage travel arrangements and itineraries for staff.

5. Financial Administration:
- Assist in budget preparation and expense tracking.
- Process invoices, reimbursements, and other financial documents.
- Liaise with the finance department to ensure accurate record-keeping.

6. Human Resources Support:
- Assist in maintaining employee records and HR documentation.
- Support recruitment processes, including scheduling interviews and onboarding new employees.
- Coordinate training and development activities.

Qualifications:

- Bachelor’s degree in Business Administration or a related field.
- Proven experience in administrative or office management roles.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other office management software.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Attention to detail and problem-solving skills.
- Min. 3 years experience in the relevant field.