Administrative Assistant Group HR

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We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!

Job Description:

Responsibilities:

Performs Administration Works

• Process new application, cancellation and termination of Petrol Cards.
• Coordinate delivery of new or renewal Petrol Card to the user.
• Process monthly invoices and submit them to finance.
• Updates the user information in the SmartPay portal when required.
• Check and updates staff cost center every month in the report.
• Assist any issue pertaining to Petrol Cards.

Pool Drivers (30%)

• Coordinate transport requisition from all departments & allocate pool drivers accordingly.
• Update and track pool driver’s leave and MC.
• Respond to email requisition for transport and pool driver.
• Prepare and update the pool driver’s daily task according to the request.
• Update Pool Drivers’ overtime hours weekly.
• Check Pool Driver’s manual form overtime hours submission monthly for admin manager approval.

Admin Pool Vehicles / Corporate Bus (20%)

• Check and update pool vehicle condition and mileage every week.
• Coordinate repair/service of Admin Pool Vehicles and Corporate Bus.
• Request quotation from vendors for maintenance or repair work.
• Process any invoice or payment related to pool vehicle.
• Process road tax renewal for all Pool Vehicles.
• Track and update pool vehicle budget monthly.

Touch n Go Cards (15%)

• Process new application, cancellation and termination of TNG Cards.
• Coordinate delivery of new TNG Cards.
• Process monthly invoices and submit them to finance.
• Check and update the departmental cost center every month in the report.
• Assist any issue pertaining to TNG Cards.

Stationery – Plantation Tower (5%)

• Compile stationery requisition from all departments weekly & prepare order requisition to vendor.
• Coordinate stationery delivery to the requesting department.
• Process any quotation and invoices pertaining to stationery according to the requestor cost center.

Archive – Old Files – Plantation Tower (5%)

• Coordinate department files in archive room for SD Guthrie Tower.
• Track and update any file in and out of the archive room.
• Provide physical assistance for departments to collect a file from the archive room.

Ad-Hoc Admin Duties (10%)

• Assist any matter within the HR department for administrative works or services on a day-to-day basis.
• Assist Sports Unit as needed.

Requirements:

• SPM / Diploma in Business Administration or any related field.
• At least 2 years of experience in handling administrative tasks.

To apply, please submit your resume and cover letter outlining your interest for this role.