Administrative Assistant Group HR

Administrative Assistant Group HR

Apply locations: Ara Damansara, Selangor, Malaysia

Time type: Full time

Posted on: Posted 30+ Days Ago

Job requisition id: JR2086

We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!

Job Description:

Responsibilities:

Performs Administration Works

Petronas SmartPay Card (15%)

1. Process new application, cancellation and termination of Petrol Cards.
2. Coordinate delivery of new or renewal Petrol Card to the user.
3. Process monthly invoices and submit them to finance.
4. Updates the user information in the SmartPay portal when required.
5. Check and updates staff cost center every month in the report.
6. Assist any issue pertaining to Petrol Cards.

Pool Drivers (30%)

1. Coordinate transport requisition from all departments & allocate pool drivers accordingly.
2. Update and track pool driver’s leave and MC.
3. To respond to any email requisition for the transport and pool driver.
4. Prepare and update the pool driver’s daily task according to the request.
5. Update Pool Drivers’ overtime hours weekly.
6. Check Pool Driver’s manual form overtime hours submission monthly for admin manager approval.

Admin Pool Vehicles / Corporate Bus (20%)

1. Check and update pool vehicle condition and mileage every week.
2. Coordinate repair/service of Admin Pool Vehicles and Corporate Bus.
3. Request quotation from vendors for any maintenance or repairing work.
4. Process any invoice or payment related to pool vehicle.
5. Process road tax renewal for all Pool Vehicles.
6. Tracking and update pool vehicle budget monthly.

Touch n Go Cards (15%)

1. Process new application, cancellation and termination of TNG Cards.
2. Coordinate delivery of new TNG Cards.
3. Process monthly invoices and submit them to finance.
4. Check and update the departmental cost center every month in the report.
5. Assist any issue pertaining to TNG Cards.

Stationery – Plantation Tower (5%)

1. Compilation of stationery requisition from all departments on a weekly basis & preparation for the order requisition to vendor.
2. Coordinate the stationery delivery to the request department.
3. Process any quotation and invoices pertaining to stationery according to the requestor cost center.

Archive – Old Files – Plantation Tower (5%)

1. Coordinate departments files in archive room for SD Guthrie Tower.
2. Track and update any file in and out of the archive room.
3. Provide physical assistance for department to collect a file in the archive room.

Ad-Hoc Admin Duties (10%)

1. Assist any matter within the HR department for administrative works or services on day-to-day basis.
2. Assist Sports Unit as and when needed.

Requirements:

1. SPM / Diploma in business Administration, or any related business/field.
2. Experience in handling administrative tasks with at least 2 years of working experience.

To apply, please submit your resume and cover letter outlining your interest for this role.

About Us

SD Guthrie Berhad (SD Guthrie) is one of the world’s leading producers of Certified Sustainable Palm Oil (CSPO), representing approximately 12% of the global market share (as of 31 December 2022). We are listed on Bursa Malaysia. Supported by a large institutional base, we are a strategic company of Permodalan Nasional Berhad, Malaysia’s largest unit trust company and our major shareholder.

With over two centuries of heritage, SD Guthrie has evolved into an integrated company operating throughout the entire spectrum of the palm oil value chain. Our dedicated workforce of more than 84,000 employees across 12 countries serve customers in over 90 countries worldwide.

We operate 234 plantation estates in Malaysia, Indonesia, Papua New Guinea, and the Solomon Islands, supported by 11 refineries globally with a total refining capacity of 4 million metric tonnes per year. Our downstream businesses engage in trading, manufacturing, and sales of a diverse range of palm oil derivatives, including oleochemicals, biodiesel, and nutraceuticals. We are equipped with 5 R&D Centres, 3 Innovation Centres, and 1 Genetic Testing Facility to support our R&D efforts spearheaded by lab scientists, data engineers, and tech innovators. Our focus is on next-gen robotics and tech-driven solutions for the palm oil and agri-business sector, alongside renewable energy initiatives.

We are the world’s first palm oil company to have our net-zero GHG emissions reduction targets approved by the Science Based Targets initiative (SBTi).

Join us today, as we continue to Unlock Nature's Superpowers.