Administrative Assistant

Administrative Assistant

Location: No. 2, Tingkat 2, Jalan Perniagaan, Pusat Perniagaan Alma,

14000 Bukit Mertajam, Penang, Malaysia

Employment Type: Full Time

JOB SCOPE / DESCRIPTION:

As an Administrative Assistant at Qualitek (M) Solution Sdn Bhd, you will play a vital role in supporting the management team and ensuring that the day-to-day operations run smoothly and efficiently.

Your responsibilities will include:

1. Office Management: Oversee the daily administrative operations, including managing office supplies, coordinating meetings, and ensuring a tidy and orderly work area.
2. Documentation: Handle all documentation, including preparing, organizing, and maintaining physical and digital records, reports, and correspondence.
3. Communication: Serve as the main contact person for internal and external contact. Answer phone calls, respond to emails, and liaise with clients and suppliers.
4. Data Entry & Reporting: Perform data entry tasks, update records, and generate reports as the management requires.
5. Scheduling: Manage calendars, schedule appointments, and coordinate meetings and events.
6. Support Services: Provide general administrative support to the team, including preparing material for presentations, reports, and any other tasks as needed.
7. Customer Service: Attend to visitors and facilitate in answering any queries from customers or visitors.

REQUIREMENTS:

1. Minimum Diploma in Office Administration / Business Administration or related field is preferred.
2. Proven experience as an administrative assistant or in a similar role.
3. Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment.
4. Excellent organizational and multitasking skills.
5. Strong verbal and written communication skills in English and Bahasa Malaysia.
6. Ability to work independently and as part of a team.

Join us at Qualitek (M) Solution Sdn Bhd and be part of a dynamic and growing team!