Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to join our dynamic team. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in data entry, and manage tasks across platforms such as NetSuite, Shopify, and Amazon. This role requires strong multitasking abilities, excellent communication skills, and a high level of accuracy.

Key Responsibilities

1. Administrative Support
   • Assist in day-to-day administrative tasks, including scheduling, filing, and correspondence.
   • Handle incoming and outgoing communications promptly and professionally.
   • Prepare and distribute reports, memos, and other documents as needed.
2. Data Entry & Management
   • Accurately input and update data in NetSuite, Shopify, and Amazon systems.
   • Maintain and manage inventory levels, pricing, and product information across platforms.
   • Reconcile discrepancies in data and ensure data integrity.
3. E-commerce Operations
   • Assist in managing online orders, returns, and customer inquiries via Shopify and Amazon.
   • Monitor order fulfillment processes and coordinate with relevant teams to ensure timely delivery.
   • Generate sales and inventory reports from Shopify and Amazon for management review.
4. Collaboration
   • Work closely with other departments to support company objectives.
   • Liaise with vendors, suppliers, and customers as required.
   • Contribute to process improvement initiatives within the administrative and data management functions.
5. Other Duties as Assigned
   • Provide support on special projects or tasks as required by management.

Qualifications

1. No experience needed
2. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
3. Proficiency in English, both written and verbal.
4. Experience with data entry and management in NetSuite, Shopify, and Amazon is a plus.
5. Familiarity with CRM systems and e-commerce platforms is a plus.
6. Strong attention to detail and accuracy.
7. Excellent organizational and time-management skills.
8. Strong communication skills, both written and verbal.
9. Ability to work independently and as part of a team.
10. Problem-solving skills and the ability to adapt to a fast-paced environment.
11. Ability to work with the Canadian team.

Benefits

• Competitive salary
• Bonuses and Incentives
• Opportunities for professional growth and development

Summary of Role Requirements:

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
  • Saturday: Morning, Afternoon
• No experience required for this role
• Working rights required for this role
• Expected start date for role: 20 January 2025
• Expected salary: RM1,500 - RM1,700 per month