Administrative Assistant

Job Responsibility

Agreement Preparation and Documentation

1. Draft and finalize agreements with property owners.
2. Ensure all agreements are signed and properly filed within 3 working days of onboarding.
3. Maintain accurate records of all agreements for reference and compliance.

Invoice Collection and Financial Coordination

1. Prepare and issue invoices to property owners for various services rendered.
2. Follow up and ensure timely payment collection within 14 days of invoice issuance.
3. Address and resolve payment disputes within 7 working days.

Wi-Fi Application and Setup

1. Coordinate with service providers to apply for and set up Wi-Fi services for new units.
2. Ensure Wi-Fi services are installed and functional before unit operations commence.

Access Card and Key Tracking

1. Manage the issuance and tracking of access cards and keys for each property unit.
2. Maintain an up-to-date inventory of access cards and keys.
3. Ensure proper return and tracking of keys during tenant move-ins and move-outs.

Operational Support

1. Collaborate with internal teams to ensure all units meet operational readiness standards.
2. Address and resolve administrative issues related to unit onboarding.

Record-Keeping and Reporting

1. Maintain organized records of agreements, invoices, and other administrative documents.
2. Provide regular updates and reports on administrative tasks to management.

Job Requirements

1. SPM, Diploma and preferably an associate’s degree or higher in a related field.
2. Prior administrative experience, especially in the relevant industry.
3. Specific skills certifications may be preferred or required.
4. Excellent Written and Verbal Communication Skills in Mandarin, English and Bahasa Malaysia.
5. Excellent Computer Skills, especially typing and using Office Software such as Word Processing, E-mail, and Spreadsheets.
6. Strong Problem-solving Skills and attention to detail.
7. Ability to multi-task and prioritize work.
8. Strong organizational and planning skills.

Job Benefits

1. EPF/SOCSO
2. Annual Leave
3. Medical Leave
4. Career growth
5. KPI allowance
6. Annual bonus
7. Unlimited pantry snack
8. Company events & activities