Administrative Assistant

*Key Responsibilities:*

1. Answer Calls and Correspondence: Professionally manage phone calls and correspondence, ensuring timely responses.
2. Maintain Database: Ensure data integrity, update records, and improve database accessibility.
3. Meeting Calendar Management: Coordinate meetings, schedule appointments, check participant availability, book rooms, and distribute necessary materials.
4. Travel arrangement: Book flight tickets, cars, accommodations and restaurant reservation.
5. Reorder Supplies: Monitor office inventory, reorder supplies, and manage vendor relationships.
6. Claim submissions: Expenses claim through Concur etc.
7. Kronos Timecard: Manage time attendance system.
8. Maintain Contact List: Keep an updated contact list for team members, clients, and vendors to facilitate communication.
9. Coordinate Office Activities: Plan and organize office events and activities to promote team engagement.
10. Develop Filing System: Create and manage an organized filing system for easy document retrieval.
11. Take Meeting Minutes: Record and distribute meeting minutes, summarizing key discussions and action items.
12. Assist Visitors: Greet and assist visitors, offering the necessary support during their visit.
13. Generate Reports: Compile administrative reports and analyze data to aid decision-making.
14. Provide Administrative Support: Assist with document preparation, data entry, and project support.

*Requirements:*

• Associate’s Certificate/Diploma/Degree in related field.
• Prior administrative experience.
• Attention to detail.
• Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others.
• Excellent written and verbal communication skills in the English language.
• Proficient computer skills, especially with the Microsoft Office Suite and online research tools, databases, and e-filing systems.
• Ability to provide quality work at a fast pace.
• Approachable demeanor, fostering a team player attitude.
• Experience with Freescale/NXP System will be an added advantage.
• Good communication skills and fluent in English.