Administrative Assistant

Company Background

INGCA GROUP OF COMPANIES is a leading distributor for the water tank industry based in Georgetown, Malaysia. We offer a wide range of products, including Fibre-glass reinforced polyester tanks (FRP), Hot Dipped Galvanised Pressed Steel Tanks (HDGI), Stainless Steel tanks, and polyethylene tanks (poly tanks). With over 20 years of experience, we have established a solid reputation for providing reliable and high-quality products from trusted manufacturers to companies within the water tank industry.

Role Description

1. Manage incoming and outgoing correspondence, including emails and phone calls.
2. Maintain and organize office files and documents.
3. Perform general office duties, including photocopying, scanning, and filing.
4. Ensure office supplies are adequately stocked.
5. Ensure timely supply of the water tank to the site.
6. Assist in monitoring and managing inventory levels of products and supplies, including ordering, receiving, and maintaining accurate records of stock.
7. Liaise between the sales team, customers, and other internal departments.
8. Prepare and follow up on sales quotations, sales reports & analyze sales data.
9. Maintain and update customer databases and sales records.
10. Any other ad hoc assignments assigned by the Management from time to time.

Responsibilities

1. Possess good attitude, willing to learn, good communication skills & able to work as a team.
2. Able to work under stress, strong analytical and problem-solving skill.
3. Proactive and have learning agility as well as care about the quality of output.
4. Passion to deal with people internally and externally.
5. Enjoy working in fast-paced environment independently with minimal supervision.
6. Computer literate particularly with Microsoft Outlook, Microsoft Excel, Microsoft Word & Microsoft Power Point.
7. Required language(s): English, Bahasa and literate in Mandarin would be an added advantage.