Responsibilities:
- Manage and maintain office supplies and equipment, ensuring that all items are stocked and in working order.
- Maintain office filing systems (physical and electronic) for easy retrieval of documents.
- Organize and coordinate office space, ensuring a clean, organized, and efficient work environment.
2. Communication and Coordination:
- Answer, screen, and direct incoming calls and emails to the appropriate team members.
- Handle and prioritize requests, inquiries, and correspondence, ensuring timely and accurate responses.
- Act as the first point of contact for visitors and clients, offering a professional and welcoming experience.
3. Document Preparation and Filing:
- Prepare and format reports, presentations, and documents for meetings and projects.
- Ensure that documents and records are accurately filed, both physically and electronically, following the company’s document management system.
- Assist in preparing contracts, proposals, and other business documents when needed.
- Assist in processing invoices, purchase orders, and expense reports.
- Maintain petty cash and track office-related expenses.
- Help prepare financial documents for internal or external audits as required.
4. General Administrative Support:
- Assist in managing office-related tasks for various departments, providing support to senior leadership and other team members.
- Track office maintenance issues and liaise with building management or service providers to resolve them.
- Provide general administrative and clerical support, including photocopying, printing, scanning, and faxing.
5. Project Support:
- Assist in managing small projects, ensuring deadlines are met and tasks are completed as per requirements.
- Coordinate resources, track progress, and report on the status of various projects when necessary.
Minimum Requirements:
- SPM/Certification and above with 1 year of working experience in administration.
- Fresh Graduates with Diploma in any field.
- Possess own vehicle and willing to work at Shah Alam & Linggi, Malacca.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software (JotForm, Million System).
- Excellent communication skills (both verbal and written) to interact effectively with all levels of staff and external vendors.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Immediate joiner is preferred.
How do your skills match this job?
Sign in and update your profile to get insights.
Your application will include the following questions:
- What's your expected monthly basic salary?
- Which of the following types of qualifications do you have?
- How many years' experience do you have as an Administration Clerk?
- Which of the following Microsoft Office products are you experienced with?
- Do you possess or have access to your own transportation?
- Do you have previous invoicing experience?
About Us:
Kuala Linggi International Port (KLIP) is a World-Class Hub for Energy Source and Maritime Services in the best location along the Straits of Malacca that balances Planet, People and Profit. We are a self-contained hub where all supporting services are provided to complement the industrial and shipping activities operating in Kuala Linggi.
KLIP is operated and managed by three companies: T.A.G. Marine Sdn Bhd, Linggi Base Sdn Bhd and T.A.G. Logistics Management Sdn Bhd.
T.A.G. Marine Sdn Bhd is the port operator, a pioneer in the handling of Liquefied Natural Gas (LNG) and Liquefied Petroleum Gas (LPG) lightering services in this region.
Linggi Base Sdn Bhd, the master developer of KLIP, is fully committed to turn KLIP into a multi-purpose hub for Industrial Port, Bunkering Hub and Port of Refuge.
T.A.G. Logistics Management Sdn Bhd provides husbandry services at our port.
Perks and Benefits: Hospitalization Insurance, Bonus, Increment, Allowances.
What can I earn as an Administration Clerk?