Administration Assistant

Job Responsibilities:

• Monitoring and procuring office and pantry stock.
• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner.
• Keeping business documents organized and secure.
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Ensuring the confidentiality and security of files and filing systems.
• Reserving venues for internal meetings and events.
• Distributing reports, memos, and other correspondence to departments.
• Operating office equipment like printers and photocopiers.
• Ensuring that health and safety standards are met in the workplace.
• Making arrangements for staff travel and accommodations.
• Assisting the Administration Manager and Director on policy servicing related tasks and internal HR related tasks.
• Performing other duties consistent with the position and team as required by the organization.

Requirements for the Role:

• Minimum Diploma holder in Business Administration or related industry.
• Fluent in English, Mandarin, and Bahasa Malaysia with strong communication skills in both speaking and writing. Proficiency in English and Mandarin is a must.
• Excellent organization skills, able to multitask, fast and accurate typing skills, and communication skills.
• Proficiency in Microsoft applications such as Outlook, Word, and Excel.
• Excellent team player, resourceful, and problem-solving mindset.
• Able to handle sensitive data or information with confidentiality.
• Prior experience as an administration assistant is an added advantage.

Company Information

Registration No. LL16221