Admin Senior Executive/Assistant Manager (Miri)

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Type: Full-Time

Category: Admin Management

Job Description

• Candidate must possess Diploma/ Bachelor's Degree in Secretarial studies, Business studies, or equivalent.
• Possess at least 6 years’ relevant working experience.
• Aged 30 years and above.
• Good command of spoken and written Mandarin, English, and Bahasa Malaysia.
• Proficient in using word processing, spreadsheet, and database software.
• Expected to be able to travel whenever required.
• Resourceful and professional in handling matters with the strictest confidentiality.
• May at times have to perform duties during weekends or public holidays.

Responsibilities:

• Assist in managing day-to-day admin functions including:
• Upkeep of Wisma Samling building, office equipment, company vehicles, furniture & fittings, office stationeries, and other consumable items.
• Handle travel arrangements, coordinate meetings, and arrange luncheons/dinner sessions whenever required.
• Coordinate and organize company events such as Annual Dinner, carnival, celebrations, etc.
• Prepare and analyze Admin budget and costing for management review and budget preparation for the Administration Department.
• Review and approve Purchase Requisitions and Purchase Orders for the purchase of office stationeries, sundry items, and project vehicles’ repair & maintenance service requests.
• Monitor application and renewal of Trading License, Manufacturing License, road tax, vehicle license/permit, and other contracts or statutory documents.
• Keep track of company vehicles’ accidents and/or insurance claims requests/frequency, and monitor submission of required documents for insurance claim purposes.
• Ensure company vehicles are well maintained with proper records kept including JPJ, Puspakom, LPKP permit & summons, etc.
• Liaise with other Heads of Departments to review and establish office rules and policies from time to time.
• Coordinate with contractors whenever required pertaining to work.
• Prepare & analyze monthly shell card usage and circulate information to relevant parties.
• Ensure telecommunication & other necessary services are available and orderly.
• Oversee Security department functions and personnel matters.
• Any other duties as assigned by the superior from time to time.

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