Admin Officer / Assistant (Damansara)

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Key Accountabilities, Responsibilities and Duties:

1. Understanding and Operate YARDI & Jomsoft.
2. Understanding and Operate Clocking/Patrolling System & Servedeck.
3. Understanding Management Work such as E-PR, Filing, Documentation and etc.
4. Creating work order via E-PR or manual bypass work order as required.
5. Generating Preventive Maintenance as schedule and submit to superior for assignment.
6. Review and revise stock holding as per system against actual.
7. Receive, acknowledge and archive/filing an quotation via fax, email or by hand.
8. Generating staff overtime record to finance and management.
9. Delivering letter, bill and invoices to relevant party i.e. tenants.
10. Schedule work of daily, weekly, monthly or yearly checklist in cooperation with other party, technician, contractor and tenants.
11. Monthly generate report for staff attendance and as require from Finger Tec System.
12. Generate and filing clocking/patrolling report and furnish when require.
13. Follow up on the PR after submission to Procurement.
14. Renewal on Government Certificate Authority i.e. JKKP, Borang B, BOMBA Certificate and etc.
15. Ensure Monthly Roster must submit to management on time.

Job Competence Profile:

1. At least 1-2 years working experience in administrative or office management.
2. Familiar with YARDI, Servedeck system and Microsoft (Outlook, Words & Excel).
3. Excellent communication (Written & Oral) and interpersonal skills.
4. Customer service oriented and good personal skill.
5. Strong organizational, multi tasking and time management skills.

How do your skills match this job?

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?
• How many years' experience do you have as an administration assistant?

Retail & Consumer Products 51-100 employees

IOI Properties Group owns and manages the GBI-certified IOI City Mall, Putrajaya which stands proud as Malaysia’s largest retail mall in Malaysia as well as IOI Mall Puchong, IOI Mall Kulai, Johor and IOI Mall Xiamen, PRC. Apart from malls, IOIPG’s property investment segment comprises retail and offices such as IOI City Towers and Puchong Financial Corporate Centre (PFCC) amongst others.