Admin Cum Personal Assistant

Job Responsibilities

• Provide general support on daily office administration including office supplier requisition and follow up delivery.
• Assist on daily collection report and liaise with Finance for any payment received.
• Assist on daily supplier payment.
• Update and maintain staff attendance record.
• Assist site supervisor on client’s quotation, invoice, statement of account.
• Any other related duties as may be assigned from time to time by the Management.
• Keep file of invoice to client/from supplier, sub-contractor and other documents.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Responsible for answering telephones.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
• Photocopy and print out documents on behalf of other colleagues.
• Provide polite and professional communication.
• Implement clerical duties and administrative processes.

Requirements

• Certificate or Diploma in LCCI / Business Studies / Administration / Management or equivalent qualification.
• At least 2 years of working experience in office administration of commercial industry. (Accounting degree holder fresh graduate may be considered).
• Good computer knowledge - Microsoft Office, Excel, Word, Power Point, etc.
• Good SQL accounting knowledge is an advantage.
• Ability to work well independently and in collaboration with others.
• Ability to work well under pressure and navigate multiple deadlines.
• Proactive approach to problem-solving and process improvement.
• Excellent written and verbal communication skills.

Qualification

• Professional Certificate, Diploma, in LCCI, Bachelor's Degree in Accounting / Business Administration / Human Resource or equivalent qualification.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following accounting software are you experienced with?
• Do you have previous invoicing experience?

About Us

With a plethora of industry-recognized awards under our belt, Urban Designs Studio Sdn Bhd has left an impressionable mark as one of Kuala Lumpur’s top commercial interior design planning and consulting firms.

With not just exquisite and professional workmanship, we are passionate and determined to bring innovative designs and solutions to life, thus marking us as a leading force in the industry for the past 15 years.

Bringing together personality and design, take your dreams to new heights with timeless designs that reflect you. Transforming houses to homes, workspaces to joy-spaces, and businesses to brands, these designs will spark more than just unlimited creativity, warmth, and development.

Our History

Since 2003, Urban Designs Studio Sdn. Bhd., formerly known as Uspace Interior Design, has solidified its place as one of the elite commercial interior design planning and consulting firms currently operating in Kuala Lumpur. In 2015, our co-founder and CEO Ben Gan successfully clinched the Most Promising Award at the Asia Pacific Entrepreneurship Awards, representing Urban Designs Studio Sdn. Bhd.

Our Mission

Designing Your Best Life

Urban Designs Studio is all about being unique and improving the world one design at a time. Our main goals are to lead Malaysia’s local design scene, as well as present ourselves as one of Malaysia’s Top 5 Commercial Interior Design and Renovation Firms through consistent and excellent achievements in our operations.

Creating an everybody-friendly business that preserves the well-being of the world and its people, and the employment and nurturing of a home team that’s filled with passion, diversity, and a drive for excellence.

Our Vision

Paving the way forward, one design at a time, to become Malaysia’s premier interior design firm.