Admin cum Account Executive

Company Overview

A trade show exhibit company specializing in Global exhibition design & build, Event management and Interior design. We emphasize creativity and innovation in fulfilling the ever-growing market demand. With a highly dedicated professional team and relevant industry operational experiences, we strive to achieve exceptional results and steer toward service excellence by applying our core principles to our service deliverables and organizational culture.

Visit our website: http://www.coguestudio.com

Company culture: https://my.hiredly.com/companies/cogue-studio-sdn-bhd

A Day In The LIFE

ACCOUNTS

1. Responsible for monthly management reports and maintained a full set of accounts.
2. Documenting all financial transactions accurately, including sales, purchases, expenses, and income.
3. Categorizing transactions into appropriate accounts (e.g., assets, liabilities, equity, revenue, expenses) using a chart of accounts.
4. To manage and liaise with the auditor, company secretary and suppliers.
5. Making journal entries to record transactions into the accounting system, ensuring they adhere to accounting principles (e.g., accrual or cash basis).
6. Maintaining general ledgers for each account to track balances and account activity.
7. Reconciling bank statements with the general ledger to ensure accuracy and completeness of financial data.
8. Preparing financial statements such as the income statement (profit and loss statement), balance sheet, and cash flow statement.
9. Making closing entries at the end of the accounting period to transfer revenue, expense, and dividend account balances to retained earnings.
10. Analyzing financial data to assess the company's financial performance and provide insights to management.
11. Ensuring compliance with financial regulations and standards and preparing financial reports for shareholders, including tax authorities, investors, and management.
12. Prepare SST & GST matters management, including submission deadlines, calculation, claimable items, and reporting.
13. Oversight of the credit control function, ensuring healthy monthly debt collections from customers.
14. Assisting in the preparation for audits by providing necessary documentation and explanations to auditors.
15. Participating in the budgeting and forecasting process by providing historical financial data and insights.
16. Preparation and follow-up of documentation such as invoices and purchase orders.

ADMIN

1. Communication with internal and external stakeholders on administrative matters.
2. Office supplies management for various departments.
3. Documentation filing and organization.
4. Travel, transport, and accommodation coordination for Sales & Marketing business trips.
5. Assistance in essential task reminders for the Director.
6. Verification of staff claims and suppliers' invoices.
7. Maintenance of proper filing of accounting documents for bookkeeping.
8. Preparation of yearly audit schedules for external auditing purposes.
9. Back-end administration support for the operation, sales, and project teams.
10. Ad hoc duties as required.

HUMAN RESOURCES

1. Staff payroll.
2. Commission calculation for staff.

Who We Are Looking For:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Professional accounting qualification (e.g., ACCA, CIMA, CPA) is preferred.
• At least 3 years of working experience.
• Strong leadership and team management skills.
• Analytical and problem-solving abilities with attention to detail.
• Effective communication skills in both English and Malay (written and verbal).
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
• High ethical standards and commitment to maintaining the confidentiality of financial information.
• Ability to work under pressure and prioritize tasks effectively.
• Independent, responsible, with excellent communication skills.
• Positive attitude and willingness to learn.
• Ability to work effectively in a team and independently.
• Added advantage: Knowledge on SST management, including submission deadlines, calculation, claimable items, and reporting. Knowledge on SQL Accounting systems.