Admin Assistant (Finance)

Admin Assistant (Finance)

Apply locations: Penang
Time type: Full time
Posted on: Posted 30+ Days Ago
Job requisition id: J2386025

At Jabil, we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

JOB SUMMARY
Supports assigned functional managers and staff providing administrative and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Coordinate manager’s calendar, meetings, correspondence, and presentations as needed.
2. Provide clerical and administrative support to manager’s staff.
3. Coordinate and arrange meetings, reserve facilities, and record and transcribe minutes of meetings.
4. Participate in special projects/events.
5. Arrange and coordinate travel schedules and reservations when required.
6. Generate reports and graphs as needed.
7. Order and maintain supplies.
8. Plan and prepare for customer visits.
9. Provide backup support for receptionist when necessary (if applicable).
10. Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
11. Comply and follow all procedures within the company security policy.
12. May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

1. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
2. Ability to define problems, collect data, establish facts, and draw valid conclusions.
3. Ability to operate a personal computer including using a Windows based operating system and related software.
4. Advanced PC skills, including training and knowledge of Jabil’s software packages.
5. Ability to write simple correspondence. Read and understand visual aids.
6. Ability to apply common sense understanding to carry out simple one- or two-step instructions.
7. Ability to deal with standardized situations with only occasional or no variables.
8. Ability to read and comprehend simple instructions, short correspondence, and memos.
9. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
10. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
11. Proficiency in English, Malay, and Mandarin is an added advantage.

BE AWARE OF FRAUD: When applying for a job at Jabil, you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number, or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Accessibility Accommodation

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com with the nature of your request and contact information. Please do not direct any other general employment-related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.