Admin Assistant

Job Responsibilities

1. Handle general office tasks, such as answering phone calls, responding to emails, and managing correspondence.
2. Maintain and organize digital and physical files, ensuring documentation is accessible and up to date.
3. Communicate with customers to collect required documentation for SEDA and TNB applications, explaining document requirements and deadlines.
4. Ensure accuracy and completeness of collected documents, such as property deeds, identification, utility bills, and any additional documents required for regulatory applications.
5. Coordinate with relevant internal teams and external agencies to track application progress and ensure documents meet compliance requirements.
6. Track the progress of TNB meter change applications, maintaining a close follow-up schedule with TNB representatives to expedite the process.
7. Regularly update the project and sales teams on the status of meter change applications to ensure smooth project timelines.
8. Utilize Adobe Illustrator, PVsyst software, AutoCAD system and other software tools relevant to solar project planning and documentation as required. Guidance will be provided.
9. Provide administrative support to team members, including handling travel arrangements and meeting logistics.

Accounts Receivable Management

1. Assist with the preparation and processing of quotation, delivery order, invoices, purchase orders, and payment receipts to clients.
2. Process incoming payments, record transactions in the accounting system, and update client account information.
3. Monitor and follow up on outstanding accounts receivable, maintaining clear and regular communication with clients.
4. Prepare and send monthly statements and payment reminders to clients.

Qualifications

1. Diploma or degree in Accounting, Business Administration, or a related field is preferred. However, some employers may accept a high school diploma with relevant experience.
2. Proficiency in Microsoft Office, especially Excel and Word.
3. Familiarity with accounting software - SQL Accounting System.
4. Experience handling tasks like data entry, filing, and document preparation.
5. Strong written and verbal communication skills, as the role may involve interacting with clients, vendors, and other team members.
6. Ability to work independently and as part of a team.
7. Processes own transport.
8. Proficient in English, Bahasa Malaysia and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
9. Fresh Graduates are welcome to apply.

Benefits

1. Medical and Dental Claim.
2. Training will be provided.
3. Good working environment and culture.
4. Annual performance increment & bonus.
5. Company Trip & Annual Dinner.

Company Information

Registration No. 1454440-H