Admin Assistant

Job Responsibility

1. Coordinate and schedule all maintenance and repair activities for HABIB showrooms.
2. Communicate with internal teams and external contractors to ensure timely completion of maintenance work.
3. Maintain a record of all maintenance and repair requests, including progress and completion reports.
4. Ensure compliance with safety standards and regulations in the maintenance activities.
5. Prepare and manage maintenance budgets and costs, providing regular updates on expenditures.
6. Oversee the procurement of maintenance supplies, equipment, and parts.
7. Monitor the status of ongoing maintenance issues and proactively follow up with contractors and vendors.
8. Assist in the preparation of routine and emergency maintenance schedules for showrooms.
9. Keep an organized inventory of maintenance tools, materials, and supplies.
10. Prepare and submit maintenance-related reports to management on a regular basis.
11. Assist with handling any showroom-related maintenance emergencies promptly.
12. Ensure all maintenance documentation is accurate and up-to-date.

Job Requirements

1. High school diploma or equivalent (additional certifications in facility management or maintenance is a plus).
2. Previous experience in an administrative or maintenance coordination role preferred.
3. Strong organizational skills and attention to detail.
4. Excellent communication and interpersonal skills.
5. Ability to work effectively with external vendors and contractors.
6. Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Job Benefits

1. Annual Leave
2. Medical insurance