Admin Assistant

Maxvalue Management and Services Sdn Bhd is seeking an Administrative Assistant in the Administration & Office Support category.

Responsibilities:

• Administrative Support:
  - Answer and direct incoming calls, emails, and inquiries in a professional and courteous manner.
  - Schedule and coordinate appointments, meetings, and events for managers and team members.
  - Prepare and distribute documents, memos, reports, and presentations as required.
  - Organize and maintain physical and digital files, ensuring data integrity and confidentiality.
  - Handle general clerical tasks, such as photocopying, filing, and scanning documents.
• Office Management:
  - Manage office supplies and ensure stock levels are maintained by placing orders when necessary.
• Communication & Collaboration:
  - Act as a liaison between departments, fostering effective communication and teamwork.
  - Collaborate with colleagues to support various projects and initiatives as required.
  - Assist with the coordination of office equipment maintenance and repairs.
• Data Entry and Record Keeping:
  - Input data accurately into relevant systems or databases.
  - Update and maintain records, ensuring information is up-to-date and easily accessible.
  - Compile data and generate reports for management review.
• Travel and Logistics:
  - Assist in coordinating travel arrangements, including flights, accommodation, and transportation.
  - Prepare travel itineraries and ensure all necessary arrangements are in place.
• Event Coordination:
  - Provide support in planning and organizing company events and meetings.
• Ad-hoc Tasks:
  - Assist with any ad-hoc tasks assigned by the supervisor.

Job Related Experience & Knowledge:

• Proven work experience as an Administrative Assistant or in a similar role.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving abilities and a proactive approach to work.

Education:

• High school diploma or equivalent; additional education or certifications in office administration is a plus.
• Highly independent and organized.
• Attention to detail and good analytical skills.
• Strong collaboration and communication skills.