Account Receivable & Intercompany Reconciliation (Analyst) - Japanese Speaker

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF !

Objectives of the Position

• Provide Accounts Receivable (AR) & Inter-Companies Reconciliation (ICR) services to business units in accordance with established processes, work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
• Ensure that timelines and quality are met within the agreed service levels agreements.

Main Tasks

Functional Tasks (including but not limited to):

• Process incoming receipts made by customers with various payment method in accordance with Service Level Agreements (SLA).
• Process customer rebates contract maintenance & rebate settlement credit notes for 3rd party customers.
• Generate statement of accounts & dunning letters for the customers.
• Resolving account discrepancies such as unallocated/unidentified receipts.
• Process Trade AR expected credit loss & specific provision and write-offs of bad debts according IFRS 9.
• Provide the balance confirmation for 3rd party customers upon request from end-users.
• Generate periodic/ad-hoc AR reports in accordance with end users and/or BASF requirements.
• Perform customer reconciliation per request from auditor or customers.
• Process exceptional customer invoices, debit notes and credit notes (whenever necessary).
• Clearing and monitoring of open items in General Ledger accounts related to customers.
• Process customer refund.
• Ensure that queries are attended according to the agreed timelines.
• Support in transition/projects activities and perform testing.
• Initiate and execute inter-company reconciliation in accordance with process documentation by identifying the reason of inter-company differences.
• Perform month end and year end close activities to ensure timely and accurate closure of accounts.
• Perform investigation for Condor discrepancies and provide adjustment via Adrian portal before reporting deadline.
• Ensure all inter-company differences upon investigation are justifiable and coordinate with the stakeholders for resolution.
• Perform follow up and monitoring on inter-company receivable overdue aging transactions.
• Coordinating and investigate unsuccessful settlement request (SR) creation.
• Provide advice and guidance to relevant recipients on commission error for resolution.
• Reconcile the data maintenance in inter-companies’ vendors & customers are accordance to the inter-company guideline i.e.: payment term and currency.
• Ensure no retrospective adjustment for posted invoices at the time new maintenance taken place.
• Attend to inter-company reconciliation related queries from stakeholders.

Compliance

• Participate in any compliance audits and respond to audit queries (for both internal and external).
• Ensure all work documentation and work processes are updated and met with BASF policies & guideline, local company’s policy, legal and statutory requirements.

Quality and Continuous Improvement

• Identify, recommend, and implement continuous improvement opportunities in quality and efficiency to support smooth implementation.
• Prepare training materials and conduct end user trainings when required.
• Support new and existing team members through proper knowledge transfer; and sharing of best practice thereby ensuring quality is maintained through any staff transition.

Others

• Support Business Continuity Plan (BCP) through resource planning, backup and communication.
• Any other tasks due to Service Hub KL management strategy and/or changing business environment may require to be performed.

Additionally, for Associate Analyst:

• Act as Area of Competency (AOC) member for Accounts Receivable process including but not limited to.
• AUTOBANK key user to maintain AUTOBANK rules to enable auto post and clear of incoming receipts and/or.
• Rebate Process key user as the first escalation point and support new process implementation & improvement.
• Intercompany Reconciliation process.
• Prepare of Credit Risk Management reports and ensure reports in compliance with global and regional Credit Risk Management policies, procedures and guidelines and address to ad-hoc queries.
• Perform CARAT report validation and resolve when discrepancies.
• Handling inter-company master data coordination which involved new inter-company setup, liquidation, merging and inter-company general data changes.
• Act as Countries Cluster Lead to coordinate all the country’s inter-company reconciliation related activities.
• Support Internal, Regional and Global projects as and when required.

Requirements

Education

• Bachelor’s Degree or Diploma in Finance/ Accounting or related disciplines or Professional qualification in Finance (e.g., ACCA, CPA, etc.).

Working Experience & Skills

• Fresh graduate with Bachelor’s Degree in Finance/ Accounting or related disciplines.
• Diploma with minimum 1-2 years working experience in related fields.
• External experience in a shared service or business process outsourcing engagement will be an added advantage.
• Good interpersonal skills to communicate to service recipients.
• Good time management, good organization skills and multi-tasking skills.
• Ability to work independently with minimal supervision, and to excel under pressure for meeting any tight deadlines.

Technical & Professional Knowledge

• Knowledge of MS Office Applications, especially MS Word, Excel and Power Point.
• Knowledge of SAP Systems will be an added advantage.
• Proficiency in English and other languages required.
• Knowledge in programming or scripting are an added advantage but not mandatory.

Candidates must be resident in Malaysia, or have the right to work in Malaysia.