Account Assistant

• To update vendor’s invoice, check and verify invoice and processing of payment in a timely manner.
• Ensure processing of payment in timely basis as per credit term.
• Ensure all recurring payments to be posted into system time and payments made are up-to-date.
• Prepare and post Accounts Payable related journal entries into system within stipulated time set for closing of Accounts.
• Review Accounts Payable aging during month end closing, identify and resolve any long outstanding balance and debit balance.
• Maintain and manage proper filing of accounting document.
• Ensure all supplier invoices are received on time, liaise with suppliers on unresolvable Account Payable issues, such as outstanding documents (i.e. Invoice, Credit Note, Debit Note, Statement of Account).
• Ensure all employees’ claim reimbursement request and sales incentive report are received on time, process all the employees’ claim reimbursement and incentive upon approval obtained from management.
• Prepare payment voucher for miscellaneous expenses, such as utilities bills (PBA, IWK, and TNB), telecommunication bills, sponsorship and hotel booking.
• Arrange payment for installment (i.e. hire purchase, rental, income tax, accommodation allowance).
• Arrange cash withdrawal and deposit of cheque, email, fax bank in slip to relevant parties.
• Arrange payment for credit card by employees and management.
• Prepare petty cash reimbursement.
• Any ad hoc task as assigned by superior.

Accounts Receivable

• Update dealer’s payment record to computer system and knock off transaction accordingly.
• Update and maintain debtor ledger at a timely manner.
• Review and monitor receivable account and prepare aging report.
• Daily review customers’ credit.
• Inform sales team on over-limit issue.
• Prepare sales agent collection report.
• Responsible to prepare monthly closing report.
• Responsible to issue invoice, receipt monitoring and reconcile trade receivable account.
• Prepare monthly statement of account to sales personnel and customers.
• Generate aging report in a timely manner.
• Responsible for trade receivable account month end closing.
• Preparation of account receivable report for superior.
• Verify the pricing of goods return and issue Credit Note to customer.
• Any ad hoc task as assigned by superior.

Invoicing Function

• Assist to sort out Invoice, Receipt, Delivery Order and other documents for proper filing.
• Arrange and sort out the daily bank in slip and receipt for proper filing.
• Perform duties to support Accounts Department’s and Sales Department’s daily activities.
• Issue invoice and delivery order once the goods are ready for delivery.
• Ensure the delivery order has chop and signature after goods being delivered.
• Any ad hoc task as assigned by superior.

Company Information

Registration No. 1030134-U

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Account Assistant?
• Which of the following accounting tasks are you familiar with?
• Do you have previous invoicing experience?
• Which of the following accounting software are you experienced with?
• Do you have data entry experience?

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