06 - Administration Team Leader 1

Provides broad administrative, project and office support to a senior company executive and departmental staff members.

Detailed Description

Performs tasks such as, but not limited to, the following:

• Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information.
• Coordinates national and international travel.
• Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements.
• Interacts with internal and external customers on a daily basis.
• Acts as an information resource in routine and unusual situations. Provides interpretation of department policies and guidelines.
• Coordinates and completes a wide variety of special projects.
• Gathers information for production of reports, org charts, administrative procedures and company guidelines.
• Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit.
• Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.
• Mentors new administrative assistants and provides training and work direction.
• Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint. Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage a wide variety of sensitive business and employee information in a confidential manner.
• Ability to present a positive, professional image of the company to a wide variety of contacts.
• Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Typical Education & Experience

• Degree holder with 1-3 years relevant experiences.
• Diploma holder with 3-5 years relevant experiences.
• Educational Requirements may vary by Geography

Physical Demands

• Duties of this position are generally performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data. Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.