Tender Specialist

The Opportunity

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most – home to hospital, lab to clinic.

Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all.

About QuidelOrtho Italy

The Milan office represents the heart of QuidelOrtho Italia's corporate strategy. Our Italian organization is composed of about 70 people: 30% of the staff is based in the office and covers Finance, QRC, IT, People and Culture, General Services, Sales, Administration and Tender functions; the rest of the team is instead located throughout the country where, playing the role of Account Manager, Field Engineer or Laboratory Specialist, takes care of our customers, both from a commercial and technical-specialist point of view. Thanks to the strength of this structure, Italy ranks as the most profitable market among mature countries. Ortho can provide highly specialized support, guaranteeing the highest quality and reliability of the product and contributing every day to safeguarding the well-being of each patient.

Your new role

The Tender Specialist works closely with his/her manager and colleagues preparing administrative, technical and economic documentation both for public and private tenders for the Italian market.

What you'll be doing

1. Prepare tenders (paper and telematic), contractual documents and related reports.
2. Efficiently drive and coordinate tender process preparation, submission and follow-up processes with stakeholders.
3. Assess tender requirements and documents to ensure compliance with policies and applicable laws.
4. Liaise with internal staff and external stakeholders to ensure 'zero mistakes' in tender preparation and submission.
5. Review tender & contract documentation.
6. Set Terms&Conditions as necessary and allowed in the tender process.
7. Ensure common tendering practices are adopted throughout the business.
8. Maintain the tender and response document folders, maintaining, updating and monitoring records on ongoing, outstanding, won and lost tenders.
9. General administration duties.

What you'll need to succeed

1. General and specific tender knowledge (contract terms and language) related to the Italian legislation.
2. Minimum 3 years of work experience in tenders management within Italian firm.
3. Precise, reliable, time-sensitive approach, detail and quality-oriented.
4. Ability to work independently.
5. Demonstrated ability to communicate clearly and concisely both orally and in writing.
6. Self-confident and flexible team player.
7. Master basic IT systems and tools.
8. Strong knowledge of MS Office applications (Word, Excel, PowerPoint...).
9. Ability to meet tight deadlines, prioritize and multitask in a project-driven and pressurized, structured environment.
10. Demonstrated integrity, judgment, and respect for others.
11. Project management skills.
12. Proven track record in preparing tenders and contracts without administrative/technical/economical mistakes.
13. Fluency in written and spoken English would be a plus.