SSG Operation & Shared Service Assistant - Temporary

Date: 1 Nov 2024

Department: Strategy, Sustainability & Growth

Team: Business Development & Strategic planning

Job Type: Direct Employee

Contract Type: Temporary

Location: Parma, IT

About us

Based in Parma, Italy, Chiesi is an international research-focused pharmaceutical and healthcare group with over 85 years’ experience, operating in 31 countries with more than 7,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas.

We are proud to have been awarded with B Corp Certification, a recognition of high social and environmental standards. We are a reliable company that adopts and promotes a transparent and ethical behavior at all levels.

We believe that the success of Chiesi is built and shaped by our people and our strong set of shared Values and Behaviors. Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviors.

We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.

Chiesi Corporate Functions

These are the functions supporting the business:

• Global HR
• Global Finance, Procurement & IT
• Group Legal & Corporate Affairs
• Global Communication & External Relations
• Transformation
• Global Strategy, Sustainability and Growth (SSG)

Who we are looking for

Purpose
The scope of the role is to provide assistance to the SSG teams.

Main Responsibilities

• Organization/management of agendas and meetings for the supported team.
• Travel planning (via BizTravel) and expense reimbursement management (via Concur).
• Management of internal purchasing procedures (RdA/CM) and budget control (via SAP).
• Support for registration for courses and/or conferences.
• Drafting and review of confidentiality contracts in the context of business development and consultancy operations, in accordance with the indications of the Legal Department (through Dikesi).
• Planning and organization of internal committees with Chiesi Stakeholders, support in the drafting of the relevant agendas and any other related relevant documentation (including management/archive of the above-mentioned docs).
• Collaborate cross-functionally to ensure cost control in indirect costs, such as travel, meeting expenses and other related type of expenses.
• Support in managing communication with external Chiesi partners and direct contact with them for planning recurring meetings with the Team.
• Management and support to the new deal management flow tool (Inpart - Inova) shared amongst the 7 teams of the Group.

Experience Required
2 years in the position or similar role will be considered a plus.

Education
High School Diploma and/or University Degree.

Soft Skills

• Accuracy and attention to detail
• Determination and problem-solving ability
• Organization and time-management skills
• Good level of multitasking and prioritization
• High level of discretion and confidentiality
• Positive attitude
• Customer and result orientation

Technical Skills

• Knowledge of operating platforms (e.g. SAP, Self Service, Concur, BizTravel, Dikesi).
• Knowledge of the Office package (e.g. Excel, Word, Power Point).
• Knowledge of Inpart is a plus.

Languages
Fluent both spoken and written Italian and English. Additional French is highly appreciated.

What we offer

You would join a dynamic, fast-growing, challenging and friendly environment. In Chiesi we firmly believe that our people are our most valuable asset, that is why we invest in continuous training, learning and development. Therefore, we strive to continuously promote and satisfy development needs, paying particular attention to the quality of our working environment and to collective well-being. We want our people to come to work happy every day, and we know how important it is to find the right work-life balance in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people-care services.