Senior Administrative Assistant, WinShape Camps for Boys

Overview

Scope of Position: Provide general office administration and logistical support for the WinShape Camps for Boys team.

Reports to: Director, WinShape Camps for Boys

WinShape Foundation is a Biblically-based Christian non-profit organization that seeks to glorify God by creating transformational, Christ-centered experiences for people in every stage of life. We do this through five core ministries that each use scriptural truth to offer summer camp, foster care, team and leader development, college student discipleship, and marriage enrichment. To view our full Statement of Faith, click here.

Responsibilities

• Supports WinShape Camps for Boys team by providing general administrative support including booking meeting rooms, scheduling events, registering visitors, maintaining office supplies and processing invoices.
• Provides support to WinShape Camps for Boys team by submitting monthly expense reports, scheduling meetings, booking and coordinating travel and reconciling monthly credit card statements.
• Provides support to the Senior Director, WinShape Camps by submitting monthly expense reports and tracking the Camps Staff Development budget.
• Plan and coordinate logistics for leadership team meetings, including taking detailed notes, while organizing and managing special events such as retreats, birthday celebrations, and team celebrations for WinShape Camps for Boys.
• Serves as the administrator for Time Clock, ensuring staff’s hours are entered correctly and submitted to payroll on time each month.
• Serves as the administrator for WinShape Camps for Boys systems such as Microsoft SharePoint, TimeClock, Zoom, etc.
• Serves as key internal communicator and liaison for WinShape Camps for Boys across the Foundation (e.g., Accounting, Talent Services, etc.).
• Assists in the development and editing of external communication with WinShape Camps for Boys parents through digital formats ensuring overall excellence, clarity in content, and maintaining branding guidelines (e.g., Parent/Camper Handbooks, Xscape Weekend Handbooks, etc.).
• Assists in the coordination of the Sentry Program, including pre- and post-summer communications, to ensure personal development for all female staff serving at WinShape Camps for Boys.
• Collaborate with other camp administrators to ensure seamless operations and effective communication.
• Serves as a member of assigned work team(s) as needed.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 3 – 5 years of relevant work experience required.
• High level of initiative, conscientiousness, and ability to work with minimal supervision.
• Demonstrates outstanding interpersonal and communication skills, including telephone, email, correspondence, and face-to-face communication.
• Demonstrates competency in event planning and travel coordination.
• Advanced proficiency in Microsoft applications (Word, Excel, PowerPoint, etc.).
• Maintain regular office hours in the WinShape Camps office in Rome.
• A self-professing Christ-follower, actively involved in a Christian faith community and actively pursuing Christ on a consistent basis.
• Must hold or obtain a valid driver’s license for the state in which they are hired and have an acceptable driving record.