Purchasing Coordinator

For a leading company in the food production sector, we are looking for a Purchasing Coordinator.

Location: Rome

The company is experiencing significant expansion, both in Italy and abroad, driven by continuous business growth and market-oriented strategies. Joining its team today means becoming part of a remarkable evolution process and having the opportunity to play a key role, actively contributing to this growth.

In this context, the company wishes to further strengthen its Purchasing function with the recruitment of a Purchasing Officer, with the aim of contributing to setting up best-in-class methodologies in order to drive-up purchasing efficiency and best-practices. The Purchasing Officer will closely work with other key functions like Planning manager, Production manager and UPI managers.

He/she will directly report to the Company’s Head of Production and R&D.

The tasks of the future Purchasing Officer will be:

Direct Procurement (Raw Materials for Production):

• Oversee the procurement of raw materials, ingredients, packaging, and other items critical to the production process.
• Develop and maintain relationships with suppliers, ensuring a reliable supply of materials.
• Negotiate favorable terms and prices with suppliers to ensure cost efficiency without compromising quality.
• Monitor inventory levels of raw materials and ensure timely procurement to meet production schedules.
• Coordinate with the production team to ensure that procurement meets production requirements.
• Conduct market research to identify new suppliers and opportunities for cost savings.

• Manage procurement for non-production related goods and services, including office supplies, maintenance services, IT equipment, machines spare parts and other maintenance materials and utilities.
• Source suppliers for various indirect categories, negotiate terms, and ensure timely delivery.
• Maintain records of all purchases, contracts, and supplier performance.
• Monitor and manage vendor performance to ensure service level agreements (SLAs) are met.

• Process purchase orders in a timely and accurate manner.
• Collaborate with finance and accounting departments to ensure purchase orders are aligned with the budget and within financial constraints.
• Handle and resolve procurement-related issues such as delivery delays or quality concerns.
• Maintain up-to-date knowledge of the food industry’s supply chain trends and best practices.
• Continuously evaluate and improve procurement processes to drive cost savings, efficiency, and quality improvements.
• Ensure compliance with company policies, standards, and industry regulations.

I Requisiti

The candidate will therefore have the following skills and abilities:

• Skills
  • Have successful previous experience as Purchasing Officer in complete autonomy, within a SME or a larger company, preferably within the food sector.
  • He/she will be graduated from a university degree specializing in economics.
  • Skills in supply chain/procurement considered a plus.
  • Be a self-starter, capable of working as part of a team, and doing things by him/herself when required.
  • Problem-solver.
  • Have excellent communication and social skills.
  • Be fluent in English.
• Mindset
  • Have the willingness, capacity and required commitment to work in a SME/family driven environment.
  • Be proactive, convincing, tenacious, pragmatic, organized and rigorous.

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