Personal Assistant - Fixed Term Contract

Job Description

Within Group Security Function, we are looking for a Personal Assistant.

Key responsibilities of the role will include:

1. Work closely with the manager to provide administrative support, on a one-to-one basis.
2. Support the manager to make the best use of her time by dealing with secretarial and administrative tasks.
3. Support the manager in all activities related to managing and planning the agenda, coordinating meetings within and outside the function, organizing and maintaining diaries, and making appointments.
4. Act as the contact point for the manager, meet and greet visitors at all levels of seniority, deal with incoming emails, screening phone calls, enquiries and requests, and handle them when appropriate.
5. Focus on corporate meetings (GMC, BoD, Committees) and ensure the manager is well prepared for meetings, for example, carrying out background research and presenting findings, producing documents, briefing papers, reports, and presentations.
6. Guarantee proactive management of all logistics aspects (i.e., travel arrangements, transfers, scheduling, visas, and accommodation), occasionally traveling with the manager, if requested, to provide general assistance.
7. Support the manager in handling personal activities.
8. Support the team in managing the overall agenda (i.e., booking meeting rooms, aligning on travel arrangements).

Requirements

Our ideal candidate will meet the following requirements:

1. 1-3 years of experience in a similar role as a personal assistant.
2. Fluent in English and Italian; other languages would be a plus.
3. Experience working under pressure and in stressful situations, with the ability to manage multiple projects simultaneously and successfully.
4. Strong communication skills and experience in an international working environment.

Nice to have:

1. Proactive and solution-oriented.
2. Passionate and energetic.

Company Profile

Generali is a major player in the global insurance industry - a strategic and highly important sector for the growth, development, and welfare of modern societies. Over almost 200 years, we have built a multinational Group that is present in more than 60 countries, with 470 companies and nearly 80,000 employees. Our Group aims to become the standard bearer and industry leader in the European retail insurance market, building on our existing base of 50 million retail clients, out of an overall total of 72 million.