Order Processing & Account receivables Coordinator

Order Processing & Account Receivables Coordinator

The Order Processing & Account Receivables Coordinator requires the ability to work independently to cover all commercial tasks from order intake to delivery and invoicing of customer orders, coordinating tasks with internal departments such as order fulfillment, logistics, export, and external partners including customers and banks. In customer order management, the Coordinator is responsible for checking each new order or contract received from the sales department or the customer before entering it into SAP.

Responsibilities:

• Check each new order or contract received from the sales department or the customer before entering it into SAP:
• Content of the calculation (sales article, prices, gross margin) based on the Offer-file.
• Product or project order (GPN available).
• Non-standard items included (internal notes available).
• Delivery date.
• Terms & Conditions.
• Payment Terms (contractual and/or documentary credit (‘L/C’ i.e. Letter of Credit)).
• Incoterm and mode of transportation.
• Description of goods (required: non-wood Declaration, Certificate of origin, Certificate of Quality, Inspection Certificate, Certificate of Acceptance whenever applicable).
• Warranty, liabilities, penalties.
• Register and enter new orders into SAP SD (sales order) and communicate to internal departments to fulfill order processing:
• Register new Sales order using the offer file (AZA file + future process: AVL Quote to SAP SD quote).
• Enter all relevant commercial information (contractual and/or documentary credit terms & conditions) in the SAP SD sales order.
• Check sales price, discount agreements, costs, and gross margin.
• Provide order confirmation upon receipt of confirmed delivery dates by SAP.
• Process documentary credits & payments on a documentary collection basis.
• Process any kind of bank guarantees related to sales orders (projects).
• Prepare a complete set of shipping documents complying with documentary credit terms & conditions whenever applicable.
• Hand over shipping documents to the export department to arrange shipment and clear the goods for export customs clearance.
• Secure insurance coverage.
• Shipping advice to Project Leader or end user (customer).
• Follow up on pending (final) payments by monitoring the Final-Acceptance status.
• Invoicing.

Profile:

• Knowledge of active invoicing.
• Knowledge in the use of SAP, Word, Excel.
• Knowledge in Import/Export.
• Ability to work independently to perform complete jobs.
• Previous experience in the role of at least 3 years.

We offer:

• Training programs.
• The opportunity to work in an international context, in a friendly and dynamic environment with highly qualified people.

Interested?
If so, please use our online application tool to send your application to AVL!

About AVL

AVL is one of the world’s leading mobility technology companies for development, simulation, and testing in the automotive industry, and beyond. We provide concepts, solutions, and methodologies in fields like vehicle development and integration, e-mobility, automated and connected mobility (ADAS/AD), and software for a greener, safer, better world of mobility.

Find out more: www.avl.com

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AVL is not just about cars. It's about changing the future. Together.

Location: Torino, IT

Company: AVL Italia S.R.L.

Job Function: Finance

Contract Type: Permanent

Posting Date: Nov 7, 2024

Job ID: 37671