Office Manager (Toulouse)

Overview

AIKO is a deep-tech company founded in 2017, with offices in Torino, Italy, and Toulouse, France. We specialize in Artificial Intelligence and Automation technologies for space applications, delivering state-of-the-art solutions for flight and ground software with the goal of enabling autonomous space missions. Our mission is to provide cutting-edge solutions to help advance the exploration and understanding of our universe.

Joining AIKO means becoming part of a young, talented team dedicated to delivering high-quality work while maintaining a healthy work-life balance. We believe in trust, responsibility, and flexibility, offering a supportive environment where you can thrive. Our team enjoys collaborating in our Toulouse office, working from home when desired, and taking time off when needed. Don’t miss the chance to revolutionize the future with us!

AIKO is seeking a skilled and experienced Office Manager to join our team (Part-time position at the beginning). Joining our team means contributing to an ambitious project, working closely with our existing team in France and in Italy. In this role, you will provide vital administrative support to ensure smooth and efficient operations, as well as handle essential office management tasks. If you are detail-oriented, proactive, and capable of multitasking, we would love to hear from you!

Tasks

• Administrative Management: Coordinate daily administrative tasks, organize and maintain company records, and assist with meeting and event planning.
• Contract and Documentation Follow-up: Manage and monitor contractual agreements, maintain accurate documentation, and ensure compliance with internal procedures.
• Invoicing and Financial Assistance: Oversee basic invoicing processes, track payments, and collaborate with finance to ensure timely follow-up on transactions.
• Accounting and financial reporting: Support the company in the generation of accounting and financial information
• HR Management: Support HR processes, including onboarding new employees, tracking leave and attendance, and assisting with employee records and documentation.
• Office Operations Support: Manage office supplies, coordinate with vendors, and ensure a positive, well-organized office environment for staff and visitors.
• Travel coordination: plan and coordinate employees’ business travel arrangements, ensuring adherence to company policies

Requirements

• Experience: Minimum of 2 years of experience in administrative or office management roles, preferably supporting senior management.
• Skills: Strong organizational skills, attention to detail, and proficiency with office software (MS Office, specifically Word, Excel and Powerpoint).
• Accounting: Good understanding of accounting principles, and financial reporting
• Adaptability: Ability to work independently and as part of a team, with the flexibility to adapt to changing priorities and deadlines.
• Communication: Excellent verbal and written communication skills
• Languages: Native in French, fluent in English

Benefits

• Ticket Restaurants
• Flexible working hours
• Flexible smart working policy
• Health insurance plan
• Access to courses for skills improvement
• Gross salary between 30-35k€ per year (ref. Full-time position)

Hiring Process:
The interview process for this role will somewhat look like:

• 1st Stage: Interview with our France Country Manager
• 2nd Stage: Interview with the Hiring Manager
• We will hopefully make you an offer!

DEI in AIKO

AIKO is an equal-opportunity employer. We encourage candidates from all
backgrounds and experiences to apply.

Research shows that women or people belonging to minorities often don't apply to
roles they don't feel they match 100% of the requirements. If this posting is
interesting to you, we encourage you to apply even if it is not a perfect match! We are
looking for real people, not robots!

About us

AIKO is a cutting-edge deep-tech company founded in 2017. We specialize in developing advanced automation software tailored for space missions, empowering humanity's ambitions beyond Earth's orbit. Our mission is to revolutionize the space industry by providing innovative solutions that enhance efficiency, reliability, and safety in space exploration endeavors.