Office Manager

The Office Manager will supervise a team of project coordinators and is responsible for ensuring the integrity of billing by verifying accuracy of all daily production reports, assisting the Project Managers in providing verified daily production reports, identifying and recognizing footage calculation errors and material usage issues submitted on dailies, and interacting with Project Managers and Clients.

What you’ll get…

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts via PerkSpot.com

Responsibilities:

• Supervises and ensures that the project coordinators are accurately entering daily production including material usage, footage reconciliations inputs compliance with Company deadlines and customer requirements
• Resolves and researches PO’s and changes in PO’s
• Follows up on accounts receivable / outstanding invoices with clients
• Reviews data entry including production schedules for accuracy to ensure payroll and subcontractor pay are accurately completed before weekly payroll requirements
• Develops and produces detailed production reports in various formats with project managers and clients
• Collaborates and coordinates interdepartmental issues with other team leaders for efficiency
• Develops procedures and trains team in proper documentation and daily production report submittal
• Coordinates unit codes with corporate and local personnel and updates Master Daily Production Report formats
• Ensures proper signature process is followed in accordance with project managers
• Builds relationships and trust with clients

Qualifications:

To perform this position successfully, individuals must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• A minimum of a high school diploma; an Associate degree in Accounting preferred but not required
• Three to five years of strong bookkeeping or related experience and/or the equivalent combination of education and experience
• Must be able to communicate effectively in both oral and written form and have excellent interpersonal skills
• Have superior organizational, planning, delegating and time management skills
• Be flexible and have the ability to adapt to changing priorities
• The ability to supervise people and exercise authority in a reasonable manner
• Intermediate Excel and spreadsheet skills
• Experience using PRISM is a plus
• Experience using Google Suite is a plus
• Ability to be assertive and a team player

Who we are...

We are a company united in our vision of connecting America. Our culture is grounded in and shaped by our values. These values act as our behavioral compass and guide how we interact with each other, our customers, and the communities in which we operate. Across our teams, we strive to treat each other with respect, value different perspectives and experiences, keep our and others' safety top of mind, and uphold the highest ethical standards. Our company supplies the single most critical resource telecom service providers need: skilled people.

We serve the nation from more than 500 field offices and are unparalleled in scope and scale. Our talented workforce of over 15,000 employees provides a wide array of specialty services including construction, engineering, underground facility locating, fulfillment, and program management.

We provide opportunities for our people to learn and develop the skills and knowledge to be successful in their current role as well as to prepare them for future growth within the company. Join us!

Building stronger solutions together

Diversity and inclusion are an essential part of our culture and success. Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.