Office Assistant - Assago

Azienda

Real Estate Investment Trust
Assago

Offerta

1. Ensuring good and prompt maintenance of the office
2. Front Office activities
3. Ensuring a smooth running of virtual and in-person meetings (meeting rooms management, greeting visitors upon arrival and departure, refreshments and small caterings)
4. Managing suppliers with a progressive degree of autonomy (scouting, negotiation, procurement process)
5. Acting as fleet manager (first point of contact with car leasors, contract support, filing, pool cars management)
6. Organising onboarding for new hires as well as offboarding for leavers (desk, tech equipment, policies and local good practices)
7. Being the focal point for Health and Safety at the office (organize/supervise inspections and medical checks, maintain records, maintain personal protective equipment stock)
8. Supporting in organizing and coordinating Company events and being a role model at Milan office for the implementation of Company policies and good practices
9. Supporting in managing internal and external communication
10. Supporting with corporate and field marketing initiatives
11. Managing daily administrative operations and expense reports related to the office, along with mandatory setup for the office layout (in relation to Health and Safety)
12. Managing the coordination with local administration and services (i.e. post services), suppliers, and office providers
13. Fulfilling the suppliers' profiles to enable raising PO's for office-related activities and supply orders

Competenze ed esperienza

The most important skills are:

1. Proactivity & Positive attitude
2. Willingness to acquire new skills and develop in the role
3. Good communication level in both English (min B2) and Italian (min C1)
4. Good interpersonal and customer relations skills
5. Can work autonomously and in a team
6. Good Microsoft Office skills - Outlook, Teams, Word, PowerPoint, Excel
7. Driving licence B

Completa l'offerta

RAL: based on the experience
CCNL Commercio
Permanent contract
08.30 - 17.30 Monday-Friday