Office & Administrative Support Officer – EIT Manufacturing South

EIT Manufacturing now invites applications for the position of

Office & Administrative Support Officer – EIT Manufacturing South

Full-time position at the EIT Manufacturing South

About the position:

Milan, Italy / Hybrid Full-time position at the EIT Manufacturing, Impact Centre South – Milan, Italy

We are seeking a talented individual to provide comprehensive administrative support, manage accounting tasks, and assist our executive team. This role requires strong organizational skills, the ability to work independently, and a proactive approach to problem-solving.

Missions and key Accountabilities:

Accounting Support

• Manage accounts payable and receivable.
• Process invoices, expense reports, and travel reimbursements.
• Maintain accurate financial records and documentation and support the update of cost reporting file.
• Coordinate with external accountants and auditors.

Administrative Support

• Support the Operations team in handling correspondence, meeting organisation and record-keeping.
• Assist with the preparation of agendas, reports, presentations, and other documents.

Office Assistance

• Liaisons with general consultants for legal, accounting and HR aspects.
• Support in everyday general office management.

Qualifications and experience:

• Bachelor’s degree in business administration, Accounting, Economics, Law or a related field.
• Proven experience in accounting and administrative support roles.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Excellent command of Italian and English; additional European languages are a plus.
• Proficiency in Microsoft Office Suite and SharePoint.
• 3+ years of experience in Operations or similar role.

We offer:

• A full-time, unlimited duration employment contract under Italian labour law.
• Flexible hybrid working environment.
• Diverse team with colleagues from all over the world.
• Strong network across manufacturing, academia, and startups in Europe.
• Opportunities for career growth and continuous learning.
• Meaningful work with a focus on sustainable innovation.

Location:

The position is hybrid, based in Milan, Italy, with opportunities for travel for meetings or events.

Equal opportunities:

EIT Manufacturing values diversity and applies policies of equal opportunities. We welcome applications without discrimination, on any grounds.

Selection Committee:

A Selection Committee will be appointed to carry out the evaluation of applications submitted. Please note that the Selection Committee´s internal proceedings are strictly confidential.

Shortlisted candidates may be invited for an interview. Candidates may be asked to provide proof of qualifications, background, skills, and experiences by providing relevant documents.

Protection of personal data:

Candidates’ personal data are processed as required by Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data.

The application should be written in English.

To apply go here: https://joinus.eitmanufacturing.eu/jobs/5203285-office-administrative-support-officer-eit-manufacturing-south

Closing date is 07th December 2024