Meetings & Events Administrative Assistant - Categorie Protette (Categorie Protetta L.68/99)

You will work independently and as part of a project team, working on assigned program components from conception to execution. We are looking for highly organized, detail-oriented individuals, who are flexible, can thrive in a fast-paced environment and handle multiple projects with tight deadlines. This role requires a high level of initiative, self-motivation, flexibility, creativity, and collaboration to be able to assist in the development, planning and execution of successful meetings and events. Great customer service is a requirement.

Main Responsibilities:

1. Sourcing
   • Actively assist in determining appropriate geographical location and properties to research and present to clients based on budget and other specifications.
   • Increase destination knowledge through contact with suppliers to create availability reports.
   • Use Cvent for sending RFPs (Request for Proposal) to properties to assist with venue sourcing.
2. Attendee Management
   • Actively assist in managing both the registration and reporting process for attendees on various programs.
3. Logistics Planning
   • Contribute to the end-to-end planning process including but not limited to menu planning, activity coordination, for events and rooming list management.
   • With supervision, actively participate in elements of program planning and delivery to on-site team.
4. Data Entry and Management
   • Manages and updates data in Meetingbox, Cvent and other systems as required.
   • Manages transparency reporting for assigned meetings including entering required information in nominated tool, within required deadlines.
5. Perform other duties as assigned.

Qualifications:

1. Experience & Education:
   • Administration.
   • Data management and quality.
   • Meeting/event management experience, hospitality industry or customer service experience preferred.
2. Languages:
   • Effective communication in English preferred.
3. Knowledge, Skills and Abilities (KSAs):
   • Good knowledge of Microsoft Office products (Excel, PowerPoint, Word).
   • Excellent verbal/written communication skills internally and externally.
   • Good critical thinking and problem-solving skills.
   • Proven customer service skills.
   • Strong attention to detail, organizational, planning and multi-tasking skills.
   • Ability to remain calm in fast-paced, stressful situations.
   • Ability to work well as a team player and be self-motivated.
   • Belonging to “Categorie Protette” (L. 68/99).