Human Resources Officer, P3 (Staff Relations) - Rome, Italy

DEADLINE FOR APPLICATIONS

25 February 2025-23:59-GMT+01:00 Central European Time (Rome)

ORGANIZATIONAL CONTEXT

The Staff Relations Branch (HRMSR) reports to the Director, Human Resources Division and is responsible for providing strategic advice to senior management in connection with grievances and disciplinary matters. HRMSR's goal is to protect the integrity and efficiency of WFP, while also ensuring that WFP's internal justice system reflects principles of fairness and due process. In addition, HRMSR works with managers, other offices, and staff representative bodies to advance WFP’s approach to protection from abusive conduct and promote a healthy workplace environment and constructive staff-management relations, including through consultations on policy initiatives and through informal resolution of grievances and potential workplace conflict.

This position is based in Rome, Italy.

KEY ACCOUNTABILITIES

Within delegated authority, the Human Resources Officer P3 will be responsible inter alia for:

STAFF-MANAGEMENT RELATIONS:

• Provide background briefings and propose positions on issues related to staff-management relations;
• Facilitate informal and formal interactions between management and staff representatives.

BEHAVIOURAL MATTERS:

• Review investigation and other fact-finding reports and recommend legally sound proposals for management to address the report findings.
• Prepare disciplinary documents.
• Handle reports of abusive conduct lodged with or referred to HR: carry out any necessary fact-finding, advise management on possible intervention and follow-up on agreed actions.
• Deliver awareness raising on issues relating to addressing abusive conduct and other forms of misconduct.
• Review and research previous HR practice and tribunal jurisprudence to guide the unit’s area of work.
• Keep abreast of legal and other related developments in areas of administration of justice.

ADVISORY SERVICES:

• Advise on specific cases and/or general policy interpretation issues relevant to HRMSR areas of work;
• Make recommendations and propose legally sound management action in response to employee complaints/grievances;
• Engage with employees in respect of their rights, responsibilities and difficulties associated with work and entitlements;
• Support HR personnel in other offices;
• Provide proactive and innovative approaches to delivery of HRMSR services.

COORDINATION AND COLLABORATION:

• Participate in divisional and inter-divisional meetings and working groups on related areas of work;
• Plan, contribute to and implement approved HRMSR activities;
• Deliver briefing sessions on HRMSR area of work;
• Ensure the unit’s databases properly reflect accurate statistical data on case management;
• Prepare reports and participate in special HR/HRMSR project(s) to ensure quality control and timely turn-around of cases.

OTHER:

• Oversee and supervise the work of junior colleagues in the above areas.
• Perform other job-related duties as assigned.

QUALIFICATIONS AND EXPERIENCE

Education: Advanced university degree in Human Resource Management, Industrial/Labour Relations or Law, Public or Business Administration, Industrial Psychology or other relevant field, or First University degree with additional years of related work experience or trainings/courses.

Experience: At least five years or more of postgraduate progressively responsible professional experience in the field of dispute resolution, grievances, and/or labour relations.

Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).

MORE ABOUT YOU:

You have:

• An understanding of the policy and legal implications of decisions in disputes and grievances with employees.
• Ability to advise management in matters requiring a balancing of competing priorities and levels of risk exposure.
• Good written advocacy and verbal communication skills, as well as analytical abilities, to provide support to management.
• Demonstrated ability to satisfactorily perform tasks and deliver work products with the required level of autonomy.
• Experience in working with UN system is desirable.

TERMS AND CONDITIONS

• This is an International Professional position and is open to all nationalities.
• Mobility is and continues to be a core contractual requirement in WFP. This position is however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational.
• The selected candidate will be employed on a fixed-term contract with a probationary period of one year.
• This position is open to both internal and external candidates.
• WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.
• The selected candidate will be required to relocate to Rome, Italy to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language.
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter.
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time.
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application.
• Only shortlisted candidates will be notified.