HR Operations Specialist

The Opportunity

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most – home to hospital, lab to clinic.

Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all.

Your new role
As an HR Ops Specialist, you will play an essential role in supporting QuidelOrtho employees and managers in your region. You will support employees by maintaining systems and processes that are critical to providing a great employee experience. You will be the first point of contact for employees (and their managers) in your region, helping them navigate our various HR processes, programs and initiatives. You will join our EMEA HR Operations team and work closely with colleagues in Payroll, Talent Acquisition, Total Rewards, and with the Business Partners. For the right person, we may also offer exposure to HR Operations beyond Italy (responsibilities for additional countries will depend on the candidate’s experience and knowledge) and a possibility to get involved in regional activities at the team level.

What you’ll be doing

1. Own the HR Ops processes for: Pre-hire: Working with TA and BP to produce the necessary documents and checks
2. Hire: Working with BP / TR / Manager to provide an induction and onboarding and register for payroll and benefits;
3. Employee lifecycle: to provide day to day support and training for P&C queries (including payroll and benefits), HR Systems, and employee data changes.
4. Respond and resolve requests from employees on all HR matters (Pay & Benefits, Holidays, Absences, Trainings etc.) and escalate issues to other members of the HR team (Business Partner, Payroll, TR, TA), if appropriate.
5. Partner with our Payroll team and be the main point of contact for submitting monthly instructions for payroll processing and payroll input (salary changes, deductions changes, benefit in kind values changes, shift allowance /overtime data, new joiners, leavers etc) ahead of payroll processing
6. Execute HR operational processes and services with a focus on employee experience and data integrity
7. Develop and maintain documentation and guides for manager and employee self-service
8. Identify and drive process improvement efforts, leveraging HR systems and shared folders to automate, digitalize and eliminate manual work where possible
9. Support with reporting, dashboards, and metrics to drive decision-making
10. Assist in audits and compliance reporting

What you’ll need to succeed

1. University, Bachelor’s Degree or equivalent HR (preferred)
2. 3/4 years of experience in HR Operations, HRIS or payroll (ADP would be ideal)
3. Sound knowledge of multiple HR areas including HRIS, Payroll, Benefits and Compliance
4. Fluent English; Another European language (French, Spanish) would be a plus
5. Strong knowledge of Workday system
6. Advanced user of Word Excel and PowerPoint
7. Experience in writing, maintaining, and updating policies, procedures and employee guides.
8. A positive attitude and passion for learning. This role is a high impact with many opportunities to influence culture and change.
9. A strong desire to be a champion of culture for QuidelOrtho through interactions with employees
10. A passion for making employee experiences simple, pleasant, and productive
11. Expert organization skills and an ability to prioritize effectively – you must be able to easily handle multiple tasks at the same time.
12. Strong drive for delivering impeccable work and adding value through doing things with high level of craftsmanship and attention to detail
13. Systems and process orientation with excellent attention to detail
14. Comfort in data generating, data analysis and metrics
15. Empathetic, clear, fluent, employee-oriented in communication