HR Administration Specialist - Internship 6 months

HR Administration Specialist - Internship (6 months)

Job location: Domodossola, Italy

Job reference: REQ - 09304

The Company

Imerys is the world’s leading supplier of mineral-based specialty solutions for the industry with €3.8 billion in revenue and 13,700 employees in 54 countries in 2023. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers’ products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.

The Position

Human Resources Administration Specialist (6-month internship)

• 80 FTE’s for the operation site of Domodossola
• Admin support for all Italian sites (Avezzano, Massa Carrara, Monte Sparau, Civita Castellana, Talc, Corsico)
• Reporting to Country HR Manager Italy
• Location: Domodossola

Job Summary: The HR Administration Specialist is responsible for supporting the HR Country Manager Italy in all HR daily administrative tasks, overseeing HR-related tasks of core HR management from staffing, onboarding, payroll and administration (in collaboration with an external payroll provider), labor relations, and exits for the 4 operation sites in collaboration with the HR Team and in accordance with the guidelines of Imerys Group.

Key Tasks

Manage to pay:

• Ensure monthly payroll preparation by providing relevant data input (unpaid leave, seniority, etc.)
• Leverage the human resource information system to effectively manage HR processes and maintain the accuracy of HR systems data through monthly checks
• Support in ensuring times and absences management
• Prepare internal reports, such as headcount reports and statistics
• Manage the onboarding process for new employees
• Manage day-to-day HR administration activities providing certificates, declarations, and other documents upon personnel needs and requests
• Prepare work contracts
• Update personnel folders

Recruitment, onboarding, and training:

• Ensure business needs in terms of staffing and recruitment according to guidelines delivered at the country level.
• Ensure the application of local laws/company procedures for work environment/safety
• Keep updated the internal training & development records with respect to country procedures.

Background and Key Competencies

• BSc. degree in Human Resources, Business Administration, Finance, or equivalent
• Proven working experience as an HR specialist
• Experience in an industrial/manufacturing environment
• Fluent in both Italian and English
• Excellent knowledge of current Italian labor rules and regulations
• Good interpersonal skills, empathetic with the ability to flexibly approach different internal customers
• Ability to multi-task, re-prioritize regularly, and manage a high workload flow. A high degree of personal judgment is required.
• Problem-solving attitude along with a great autonomy mindset
• Ability to understand organizational needs and the motivation of people and combine this towards a realistic business development plan

Position Type

Full-time Intern (Fixed Term)

Only technical issues will be monitored through the below inbox:

recruiting.support@imerys.com

PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED.

To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.

IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state, or local laws.