HR Admin Specialist

HR Admin Specialist

Location: Trieste, Via degli Alti Forni snc.

Company: HHLA PLT Italy S.r.l.

Purpose of the job

The HR Admin Specialist is responsible for providing comprehensive administrative support to the Human Resources department, ensuring the efficient operation of HR processes. This role involves assisting with recruitment, employee records management, benefits administration, and HR compliance tasks. The HR Admin Specialist also acts as a point of contact for employee inquiries and helps maintain a positive and productive workplace culture.

Responsibilities:

HR Administration:

• Maintain and update employee records on HR Information Systems
• Manage attendance (checking time sheets, managing sickness and other absence events)
• Ensure all HR policies and procedures are up to date and comply with labor laws
• Assist with onboarding and offboarding processes, including preparing employment contracts and exit documentation
• Manage HR-related correspondence, including issuing letters, contracts, and other formal communications
• Liaise with external payroll provider to ensure prompt and correct payroll monthly delivery
• Support HSE department as required (e.g. medical visits for new hires)
• Support PFSO for Port Permits and Background Check procedures
• Collaborate with Finance department to ensure correct accounting recording and payments (e.g. pension funds, health insurance)
• Handle employee inquiries related to payroll and benefits and liaise with external benefits providers

Recruitment Support:

• Assist in posting job advertisements on various platforms
• Schedule interviews and coordinate communication between candidates and interviewers
• Prepare onboarding materials and manage new hire orientation

HR Compliance:

• Ensure compliance with local labor laws and company policies
• Assist in audits and compliance reporting
• Maintain confidential employee information in accordance with GDPR and other data protection regulations

Requirements:

• Bachelor degree in Human Resources, Business Administration, or related field
• 2+ years of experience in HR administration or a similar role
• Proficiency in HR software (e.g., HRIS systems, payroll software) and Microsoft Office Suite
• Knowledge of employment laws and best HR practices
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• High level of confidentiality and discretion
• Attention to detail
• Problem-solving skills
• Strong customer service orientation
• Working knowledge of English

HHLA PLT Italy is part of HHLA Group, with over 6,400 employees worldwide. Success means different things to different people. Therefore, we try to make it possible for each employee working for us to be successful in their own way and develop professionally in accordance with our corporate goals.

If you would like to shape the future of HHLA PLT Italy together with us, we look forward to receiving your application - preferably online using our application form.