Executive Assistant - General Manager Southern Europe F/M

Poste

We are looking for an Executive Assistant reporting to and supporting our Southern Europe General Manager, based in Milan. The main missions are the following ones:

1. Creating a strong relationship and trust with our Head Office and Boutique teams
2. Supporting General Manager in business development & commercial topics, managing approvals & signatures
3. Preparation and involvement in Business Presentations & Business Reviews
4. Managing and coordinating transversal and pan-regional projects
5. Arranging daily meetings and taking care of the travel agenda and arrangements + expenses
6. Ensuring minutes of meetings, keeping efficient the digital folders organization
7. Support in operational retail tasks (boutique openings/ pop-ups)
8. Close collaboration with different departments (Marketing, Operations, Training, VM, Finance, HR…)
9. Negotiating potential service suppliers
10. Office Management:
11. Being in charge of office management duties
12. Organization of meetings and team events
13. Managing office suppliers & cooperation partners
14. You enjoy facilitating our teams’ daily life, ordering of material

Profil

1. You hold a bachelor’s degree or something similar and have at least two years of experience in the field of assisting/Office management preferred in the sector of Hospitality or Retail
2. You have a perfect command of MS Office package and are digital savvy
3. You have strong interpersonal skills and are recognized for your capacity for organization, adaptation and discretion
4. You have a strong spirit of initiative and autonomy, show flexibility, and have a solution-oriented mindset
5. You are enjoying the rhythm of a high-paced environment
6. Client-centric and hands-on mentality
7. Your Italian and English skills are fluent