Executive Assistant

Purpose of the job

Support the CEO primarily and provide additional support to management team, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.

Responsibilities:

• Assist with agenda management for the CEO, including scheduling meetings, appointments, and events, and making travel arrangements as required
• Provide administrative support, including managing and drafting correspondence and organizing documents between the different departments and with the relevant Public Authorities
• Monitor and manage certified email account (PEC) distributing to the relevant stakeholders
• Maintain comprehensive and accurate records
• Organize and coordinate meetings, including scheduling, sending reminders, and organizing catering when necessary
• Collaborate with Finance department in the organization and minutes recording of Board of Directors or other sensitive meetings
• Draft administrative documentation including official presentations, communications, and documents.
• Handle sensitive information with a high level of discretion and confidentiality
• Organize external visits/events as needed (e.g. HHLA headquarters management, authorities)

Requirements:

• Bachelor degree (preferably in Economics, Linguistics, Communications or similar)
• Proven experience as an Executive Assistant or similar administrative role
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to multitask and prioritize daily workload
• High level of discretion and confidentiality
• Fluent spoken and written Italian is a must
• Fluent spoken and written English is a must
• German is a plus
• MS Office proficiency
• Valid EU work permit
• Willing to relocate to Trieste at short notice

HHLA PLT Italy is part of HHLA Group, with over 6,400 employees worldwide. Success means different things to different people. Therefore, we try to make it possible for each employee working for us to be successful in their own way and develop professionally in accordance with our corporate goals.

Does this spark your interest? Then apply for a job with us!