Executive Assistant & PMO Support

We are looking for a highly organized and proactive Executive Assistant to support our Chief Operating Officer (COO) in a fast-paced EV manufacturing environment. This unique role is split between classic executive assistant responsibilities and supporting the Program Management Office (PMO). As part of a high-tech industrial organization, you will not only manage executive-level administrative tasks but also actively contribute to operational initiatives. This is a great opportunity for someone who thrives in a dynamic setting, is detail-oriented, and enjoys both strategic and execution-focused responsibilities.

If you are an organized, driven, and adaptable professional ready to take on a dual role of executive support and program management, we’d love to hear from you!
Apply now and help drive operational excellence in the EV industry.
Your Responsibilities:

Executive Assistant

• Provide high-level administrative support to the COO, including calendar management, travel coordination, and correspondence handling.
• Act as the first point of contact for internal and external stakeholders, ensuring smooth communication.
• Organize and facilitate executive meetings, events, and offsites.

PMO Support & Project Management

• Support the Program Management Office (PMO) by assisting in the coordination and tracking of strategic initiatives.
• Take ownership of Operations projects, driving timelines, deliverables, and stakeholder coordination.
• Conduct research, analyze data, and create reports to support decision-making.
• Prepare and manage reports, presentations, and meeting materials.
• Identify process improvements to enhance operational efficiency.

Your Background:

• Bachelor’s degree in Business Administration, Engineering, or a related field preferred.
• 2+ years of experience as an Executive Assistant, Project Coordinator, or similar role.
• Strong organizational and multitasking skills with the ability to manage both executive support and project execution.
• Excellent communication and interpersonal skills, with the ability to interact at all levels of the organization.
• Ability to work in a fast-paced, dynamic environment while maintaining attention to detail.
• Fluency in English and Italian.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Experience with project management tools (e.g., Asana, Jira, or similar) is a plus.
• Experience in a high-tech, industrial, or manufacturing environment, preferably EV or automotive is a plus.

Why Join Us?

• Be part of a leading company in the EV manufacturing industry, supporting key operational and strategic initiatives.
• Gain exposure to high-level executive decision-making and hands-on project management.
• Work in a fast-growing, innovative environment with opportunities for professional growth.
• Collaborate with a dynamic, cross-functional team shaping the future of industrial high-tech manufacturing.

What’s in it for you?

Work with the best specialists in their field, in a diverse environment with unparalleled global reach. Feel inspired by our fast growth. You will have the accountability to own your part in enabling a future of sustainable and efficient mobility. You can also count on a competitive compensation package in line with your capabilities and experience. Diversity, inclusion, and equal opportunities are at the core of what we do. We celebrate different experiences and perspectives, and we aim to empower everyone in the creation of sustainable solutions for people all over the world. Our individual differences make us successful.

About ABB E-Mobility

ABB E-mobility is a world leader in EV charging technology and a partner of choice for the world’s biggest electric vehicle OEMs and nationwide EV charging network operators. With a strong R&D pipeline, our robust product portfolio of innovative holistic solutions – from grid to charge point and domestic installations to large fleet depots – means we are actively enabling the future of E-Mobility, not just predicting it.

Welcome to Operations, where strategic supply chain management and operational excellence meet. Our teams focus on supply chain strategy, vendor partnerships, and KPI tracking to ensure cost-effective operations. We manage transitions to mass production and fulfill European and North American demand from our factories in San Giovanni Valdarno, Italy and Phoenix, USA whilst optimizing the global value chain. Within Operations advanced capabilities drive quality standards and continuous improvement, while HSE ensures safety and environmental compliance. Warranty management and PMO lead operational projects aligned with strategic goals.