Job Trainee, Human Resources Operations Europe

The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, countryl and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position

Based in Rome, Italy and under the overall supervision of the Officer, the Job Trainee will be part of the Europe Regional HR Unit of the Alliance. The Job Trainee will work at least four days per week from the office and will support the HR Unit both with HR Operations and with HR Services processes, with a special focus on support of HR Services tasks.

Responsibilities

The specific tasks of the position include, but are not limited to, the following:

HR Services

• Maintain and update personnel files, ensuring accuracy and confidentiality.
• Assist in maintaining HR databases, ensuring records are up-to-date and accurate.
• Monitor contract end dates and assist with renewal or termination procedures.
• Respond to routine inquiries from staff regarding HR policies and procedures.
• Provide support for training sessions, workshops, or meetings organized by the HR department.
• Provide support with drafting letters and certificates.
• Assist with the preparation of contracts.
• Assist with benefits administration.
• Assist with other administrative duties as required.

HR Operations

• Assist with drafting vacancy announcements and managing their circulation and advertisement.
• Download and file applications.
• Assist with screening applications according to requirements.
• Assist with checking references and administering written tests.
• Organize all necessary arrangements for interviews.
• Assist with drafting and filing probationary period and onboarding communications and documentation.

Essential Requirements

• Secondary school education.
• Working knowledge of Microsoft Office Suite packages.
• Working knowledge of the English language, both written and spoken.
• Good interpersonal, communications and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different backgrounds.
• Good skills in personal organization and priority setting.
• Good client orientation and service approach.
• Good time management skills and attention to details.

Desirable Requirements

• Previous HR internships, mostly in HR administrative tasks.
• Work experience in an international environment.
• Knowledge of a second language.

Terms of employment

This is a job traineeship, and the monthly salary is Euro 1,217. The contract is initially for a period of eleven (11) months. The contract may be extendable based on performance and availability of funds.

Please note that eligible applicants must have the legal status to live and work in Italy:

• Nationals of Italy holding a valid passport or identity card.
• Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe).
• Or Non – EU citizens holding a Italy valid work permit (permesso di soggiorno per lavoro subordinato).

Applications

Please apply online through the website (https://alliancebioversityciat.org/careers), including reference number RFP500138 in the cover letter, no later than 2 February 2025, a curriculum vitae, cover letter, both in English, and contact information (e.g. names, email address) of at least three referees.

Please note that only shortlisted candidates will be contacted.