Consultancy: Project Management Assistant

Consultancy: Project Management Assistant

Organization: UNICEF Office of Research - Innocenti Location: Florence, Italy

Job Description

UNICEF Innocenti has a dedicated unit focused on Digital Engagement and Protection, generating new evidence and insights about children’s lives in a digital age by applying a combination of research and foresight methods. The research focus is on primary data collection with children and families around the world to understand the risks and opportunities children face online. The current portfolio of work involves past and future research in more than 40 countries, primarily in the global South, through our Global Kids Online and Disrupting Harm research projects.

The foresight work analyses the potential impacts of emerging technologies through trends analysis and other foresight methods, uncovering the opportunities and challenges they bring for children, and developing policy guidance for governments and industry. Past flagship projects have covered AI policy guidance and digital inclusion for children.

UNICEF Innocenti is now looking for an individual consultant to support the Digital Engagement and Protection unit with project coordination, events management and administrative services for its portfolio of projects.

How can you make a difference?

Project management support:

Assist with monitoring project implementation against established milestones, support with anticipating risks and suggesting mitigation strategies to improve performance, and keep project documents up to date (e.g. results and risk frameworks, Gantt charts, project implementation plans, etc.) to facilitate internal and donor reporting processes.

Contribute to the preparation of regular internal monitoring documents, providing accurate updates to the Team and Partners about the implementation of the project.

Support in monitoring budgets, financial expenditures of section, contracting and invoicing, keeping supervisor informed and advised on actions for decision/follow up. In particular, the consultant will update the supervisor on the completion of deliverables and liaise with the EA for payments.

Facilitate the production of unit publications by acting as a focal point for vendors on behalf of the author/Team. The consultant is requested to keep track of production timeline, give updates on the status of the publications, and assist in drafting of publication TORs (e.g. for copyediting, layout, etc.).

Administration and events:

Support unit's recruitment processes including drafting the content of Terms of References and helping to schedule and set up interviews.

Facilitate the processing of contracts for consultants and external vendors. This includes preparing and filing documents, completing necessary forms and templates.

Provide logistics support for events including capacity development activities and trainings, national/global experts consultations, and launch events for the unit's publications. This includes liaising with UNICEF country offices, partners and event participants.

Act as point of contact for assigned convenings and events. This includes drafting agendas and preparing background materials for participants, liaising with partners, managing correspondence for assigned events, and providing detailed notes and key takeaways from the meetings, when needed.

Maintain the team calendar, arrange and book internal meetings and with the partners, and take meeting minutes where needed to ensure accuracy and effective communications about the outcomes of meetings.

If you would like to know more about this opportunity, please review the complete Terms of Reference here: GORaF_Digital_Consultant (Programme) EXT.pdf

Application Process

Learn more and apply here: https://jobs.unicef.org/en-us/job/580444/consultancy-project-management-assistant-digital-global-office-of-research-and-foresight-approx-10-months-remotework-from-home