CEO Personal Assistant

Publicis Groupe: win in the platform world! Starcom is part of Publicis Groupe, the world’s third largest communications group. What can we do as Publicis Groupe? Known for its world-renowned creativity, best in class technology, digital and consulting expertise, Publicis Groupe is the only one in the industry able to best accompany its clients in their digital business transformation journey - anywhere in the world. And what makes us unique? A Connecting Company, driven by a common purpose, a powerful spirit, shared behaviors, great character and a relentless focus on clients - Power of One. About Starcom: Do you believe in the alchemy between people and technology? Are you convinced that this synergy can generate impactful emotions for brands and customers? Then, with over 5,000 dreamers around the world, Starcom is the right agency for you!

The Personal Assistant will handle administrative and clerical tasks, provide executive support to management, oversee company-related paperwork, ensure effective communication, and deliver high-quality activities. The role will report directly to the CEO of Starcom, supporting also the COO of Publicis Groupe.

Essential Skills and Experience:

• 6-10 years of proven experience in Personal Assistant / Executive Assistant roles
• Strong competence in administrative and company secretarial tasks
• Strong interpersonal, communication, and customer service skills
• Proven experience in providing executive administrative support
• Excellent organizational abilities and time management expertise
• Exceptional attention to detail and adept problem-solving skills
• Skilled in MS Office and other relevant software programs
• Professional and personable with strong communication etiquette
• Previous experience within the Communication Agency sector is a plus
• Managing calls and organizing meetings
• English B2

Main Duties and Responsibilities:

• Planning and coordinating travel, visas, and accommodations; sometimes accompanying the manager to meetings to take notes, assist, or support presentations
• Creating and maintaining efficient office systems, including organizing data and managing filing processes
• Managing phone calls, handling inquiries, and addressing requests as necessary
• Greeting and assisting visitors, regardless of seniority level
• Scheduling and maintaining appointments and managing daily calendars
• Conducting research and summarizing findings for decision-making purposes
• Creating reports, briefing notes, and business presentations
• Coordinating with clients, suppliers, and other internal departments

This opportunity does not provide relocation support. We take care of our talents and their wellbeing: flexible hours and smart working 2 days a week, a platform dedicated to our people full of offers, discounts and more, a tailored learning path, individual and needs-based approach, always on, and free access to online training classes for your physical and psychological wellbeing. Did you know that our motto is Viva la difference? We can't wait to meet you and welcome you, whoever you are!