ADMINISTRATIVE COORDINATOR

Introduction

We’re looking for a permanent full-time Administrative Coordinator to join our team. The employee will be responsible for a variety of administrative tasks, including supporting our sales team, managing our customer database, supporting the organization of events, and managing accounting.

GRAF Industries Inc is a subsidiary of GRAF Industries SpA, with headquarters in Modena (Italy), about 400 employees, and $150ML revenue.

GRAF Industries Inc has been incorporated in 2021 and is the distributor for North America of the machinery designed and built by GRAF Industries group of companies.

Responsibilities

1. Perform administrative duties to support the operations of the sales back office: sales quotes, order confirmations, sending and monitoring invoices to clients.
2. Support the service and spare parts activities: quote spare parts to clients, organize and track shipping of parts, support the service team in organizing technicians’ activities to clients.
3. Gather, manage, and organize the company’s data, such as customer information, sales figures, inputting data into a variety of systems, such as customer relationship management (CRM) systems.
4. Monitor and manage accounting, such as invoices and payments with clients/suppliers, and similar activities: oversee payables and receivables with clients and suppliers.
5. Perform administrative tasks such as printing, sending emails, answering phone calls, and ordering supplies for the offices and showroom.
6. Maintain accurate records of all transactions: process company receipts, invoices, and bills, provide administrative documentation to external bookkeeping and accounting departments. Maintain confidentiality.

Qualifications

1. Previous working experience in a similar role in an office environment.
2. Proficient use of MS Office Package (Excel, Word, Outlook).
3. Previous experience in working with CRM software.
4. Language: English (Excellent), Italian (Very Good).

Main advantages of working for GRAF Industries Inc

1. Hybrid work home-office: 2/3 or 3/2
2. Flexible work schedule
3. Free lunch in the office
4. 20 paid vacation days
5. Extras: RRSP matching, insurance package