Administrative Assistant / Receptionist - Protected Categories Law 68/1999

Experience Level: Experienced Hire

Categories:

• Corporate Services

Location(s):

• Moody's Italia S.r.l, Corso di Porta Romana 68, Milan, 20122, IT

Line Of Business: Regional Organization(REG ORG)

Entity: Moody's Investors Service(MIS)

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are, with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Responsibilities:

Front Desk Management and Meeting Coordination:

• Be the first contact person in Reception to monitor arrivals and departures of staff and visitors.
• Greet visitors in a professional manner.
• Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them.
• Co-ordinate with back-up admins to ensure that all phones and reception are covered at all times.
• Assist in processing meeting requests for the team including setting up appointments, reserving conference rooms, security passes for guests, refreshments, handouts, etc.

Office Management Maintenance:

Make sure local office maintenance is taken care of on a daily basis, such as kitchen and coffee machine maintenance, meeting room preparations, public areas, printer rooms, etc.

General Secretarial Support:

• On an occasional basis provide support to Administrative Assistants with various tasks regarding support staff and all office issues.
• Other general administrative support such as organizing post deliveries and couriers.
• May be called upon to take on additional responsibilities and/or perform other tasks as assigned.

Qualifications:

• Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Outlook Calendar, and Excel.
• Good organization skills.
• Excellent phone manner.
• Fluency in English and Italian is essential.
• Excellent verbal and written communication skills.
• Ability to multi-task and adapt to shifting priorities.
• Strong orientation toward teamwork.
• Research is dedicated to persons protected by Law 68 of March 12th 1999: placement of people with disabilities and protected categories.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.