Accounting & Payables Manager

Bulgari S.p.A., for its Finance & Administration Department within the CFO Function, based in Rome, is searching for an Accounting & Payables Manager. The candidate, leading a consolidated team, will contribute to evolve the accounts payable team but also performs directly operating activities.

Accountabilities

• Maintenance of accounts payable ledger and reconciliation of pertaining accounts.
• Ensures compliance of purchasing/AP process to company policies and external regulations while functioning with accuracy and timeliness.
• Ensures that the accounts payable obligations are met efficiently.
• Directly performs and supervises all tax-related activities pertaining to the Accounts Payable office (compliance with VAT regulations, Intrastat, withholding tax, electronic billing, “esterometro” declaration, digital archiving according to Italian law, …).
• Keeps track of the main contracts and expenditures and provides reports as and when requested by supervisors.
• Will be in charge of data entry, validation, and processing of various types of invoices.
• Will be in charge of monitoring timely formalization of proxies according to procedure and updating of powers in the procurement system.
• Keeps track of the status of transactions taking place within the company and external vendors and contractors.
• Analyzes draft contracts and provides timely feedback.
• Formalizes 3-month cash forecast in cooperation with the head of payment office.
• Ensures timely update of vendors database in compliance with internal policies (validation and completeness of supporting documents).
• Ensures the achievement of AP department objectives (invoices backlog, reconciliation of accounts, …) and actively cooperates with the Payment office in order to ensure compliance with terms of payments.
• Cooperates with IT department and/or other departments in order to ensure updating of systems and correct functioning of processes in accordance with Italian law and regulations.
• Standardizes procedures to generate efficiency in-house and create internal templates to be used by the department.
• Is active, quick, and accurate with internal/external communication regarding potential criticalities.

Qualifications

• 8/10 years of experience in accounting or payables environments within Corporate Offices or Consulting Companies.
• Knowledge of SAP and Microsoft tools (Excel, PowerPoint, …).
• Strong understanding of International Financial Reporting Standards (IFRS) and Italian Tax regulations (VAT, …).
• Awareness of current systems/technologies.
• Economics, Engineering, or Business University Degree.
• Solid leadership skills and inclusive approach.
• Teamwork.
• Time management and prioritization of activities.
• Self-motivated and proactive achiever able to meet deadlines.
• Communication.
• Empathy and relations.
• Agile mindset.