Junior Manager CoE - Contracts - 12625

Job Purpose

Issue RFP/RFQ, inviting supplier bids, comparison & evaluation, negotiations, NFAs, issue LOA, POs to ensure the materials and equipments are purchased at most competitive price and of the required quality to meet the operational requirement within required time and budget as per SOP.

ORGANISATION CHART

Accountabilities

KEY ACCOUNTABILITIES

Key Performance Indicators

1. Understand the requirement of various user departments and follow the standard process to send the RFP/RFQ to the vendors mutually agreed.
2. After receiving Technical Evaluation Report, cost comparison, call the vendors and related departments for fact-based negotiation.
3. Process for internal approvals, pre audits through MAG and finally get approval from Senior Management.
4. Preparation of Contract Agreement (PO) based on mutually agreed terms and condition with the vendor.
5. Help the User Departments to follow up with the vendors as on when required to get the work done timely and the way described under purchase order / contract. Co-ordinate with vendors and finance department for payment related issues to get the work done on time.

KEY ACCOUNTABILITIES - Additional Details

EXTERNAL INTERACTIONS

Contractors / suppliers

New Agency who want to associate with / introduce their product to DIAL

INTERNAL INTERACTIONS

1. Various User Departments after and even before receiving the formal PR to understand the need and priorities.
2. Check with the concern User Department about the BoQ, Specification, drawings, suggestion on vendor list etc.
3. Communicate with Store Department for material cases.
4. Finance & account departments for commercial negotiation, help in Tax code generation, release of PO and payment related issues. MAG department for pre/post audits.
5. Coordinates for monthly department review meetings / other communication meetings.

FINANCIAL DIMENSIONS

• About 100-150 PRs are handled annually

Other Dimensions

• Interact with the members of Departments like IT, P & E, Security, Finance & Account, and FMS etc.

Education Qualifications

• Minimum Qualification- Graduate / Post-graduate in any specialization.

Relevant Experience

• 10+ years of total experience with 5-6 yrs of work experience in Procurement with good communication skills, file and documentation management, Office admin & management.

COMPETENCIES

• Entrepreneurship
• Capability Building
• Social Awareness
• Planning & Decision Making
• Execution & Results
• Strategic Orientation
• Problem Solving & Analytical Thinking
• Networking
• Personal Effectiveness
• Teamwork & Interpersonal influence
• Stakeholder Focus