Document Controller, Grade II

Company Profile

Overview

Since year 2003, Oceaneering’s India Center has been an integral part of operations for Oceaneering’s robust product and service offerings across the globe. This center caters to diverse business needs, from oil and gas field infrastructure, subsea robotics to automated material handling & logistics.

Our multidisciplinary team offers a wide spectrum of solutions, encompassing Subsea Engineering, Robotics, Automation, Control Systems, Software Development, Asset Integrity Management, Inspection, ROV operations, Field Network Management, Graphics Design & Animation, and more.

In addition to these technical functions, Oceaneering India Center plays host to several crucial business functions, including Finance, Supply Chain Management (SCM), Information Technology (IT), Human Resources (HR), and Health, Safety & Environment (HSE).

Our world-class infrastructure in India includes modern offices, industry-leading tools and software, equipped labs, and beautiful campuses aligned with the future way of work. Oceaneering in India as well as globally has a great work culture that is flexible, transparent, and collaborative with great team synergy.

At Oceaneering India Center, we take pride in “Solving the Unsolvable” by leveraging the diverse expertise within our team. Join us in shaping the future of technology and engineering solutions on a global scale.

Position Summary

To provide document control services on time with high quality by ensuring that the processes are followed. Work under supervision for Chandigarh location.

Duties And Responsibilities

ESSENTIAL

1. Create document objects and attach appropriate files.
2. Engage in document migration projects as required.
3. Revise files and document objects, set up ECOs for sites to review and approve for new documents.
4. Run weekly reports to track aging ECOs, ECRs, and ROUTES etc. and develop metrics.
5. Run daily Release Report & Development part OII Report and check all attributes are filled- in correctly.
6. Support Oceaneering manufacturing site for storage of documents on server.
7. Work on Document formatting and data analysis projects.
8. Extract certificate files (Material certificate / Reports / Drawing certificate/ supplier Document, etc.) from smartsheet / Google drive / Site / Supplier email etc.
9. Edit and upload Certificates / documents on data management software like PDM / PLM / PSFT and fill required attributes of certificates.
10. Create / release engineering parts on server and transferring data of parts from one software to another.
11. Identify documents (Such as Images, FAT, test reports, shop drawings, data sheet. etc.), segregate them and upload them under respective locations.
12. Create MDL (Master Documents list) for Business Unit as per project requirement.
13. Generate the various document control reports as required.
14. Convert and upload legacy documents into PLM/PDM.
15. Provide the quality of deliverables and maintain quality records (KPI's).
16. Ensure the entry in Lesson Learned log after completion of each project.

NON-ESSENTIAL

1. Promote team spirit, open & transparent work culture.
2. Work towards establishing Operational Excellence at ODC. Support Quality Management System implementation at ODC and drive Continuous Improvement process.
3. Do additional administrative /technical jobs as assigned.

Supervisory Responsibilities
This position has NO direct supervisory responsibilities.

Reporting Relationship

Sr Manager - Quality

Document Specialist - Quality

Document Controller

Qualifications

REQUIRED

• Required Bachelors in Science / Commerce / PGDCA/ BCA or other relevant educational field.
• 2 - 4 years of practical experience as Document Controller or equivalent position.
• Should possess knowledge of the Microsoft Office package, especially of Excel and Word.

DESIRED

• Good knowledge of Microsoft Office applications.
• Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup, hlookup etc.
• Exposure with PLM / PDM or Other Document management tools is highly desirable.

Knowledge, Skills, Abilities, and Other Characteristics

• Self-motivated, confident, and passionate.
• Teamwork & Interpersonal skills.
• Disciplined documentation and record keeping skills.
• Flexibility and adaptability under adverse conditions.
• Ability to show initiative, good judgment, and resourcefulness.
• Ensures that regular consistent communication takes place within area of responsibility.

Additional Information

Working Conditions

This position is considered OFFICE WORK which is characterized as follows:

• Almost exclusively indoors during the day and occasionally at night.
• Occasional exposure to airborne dust in the workplace.
• Work surface is stable (flat).

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

Closing Statement

Career Development

In addition, we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future. As well as developing employees in a specific role, we are committed to lifelong learning and ongoing education, including developing people skills and identifying future supervisors and managers. Every month, hundreds of employees are provided training, including HSE awareness, apprenticeships, entry and advanced level technical courses, management development seminars, and leadership and supervisory training.

We have a strong ethos of internal promotion. We can offer long-term employment and career advancement across countries and continents.

Working at Oceaneering means that if you have the ability, drive, and ambition to take charge of your future-you will be supported to do so and the possibilities are endless.

Equal Opportunity/Inclusion

Oceaneering’s policy is to provide equal employment opportunities to all applicants.