Administration Assistant

Role: Administration Assistant

**We are looking for a candidate who is located or ready to relocate to Gurugram, India.**

You will:

1. Supervise and coordinate with housekeeping, pantry staff, and cafeteria staff to provide efficient services.
2. Coordinate with front desk to welcome clients and visitors to the office and assist them as needed.
3. Perform various clerical tasks as needed (file papers, documentation, organize supplies, etc.).
4. Be required to work 5 days from the office.
5. Routine check of the facility and ensure up-to-date housekeeping of office spaces and meeting rooms.
6. On-field work for various office duties.
7. Coordinate with present vendor for procurement and grassroots work to search for new vendors and suppliers.
8. Manage all vendor contracts of administration and their renewal and assist the team to support in their contract renewal process.
9. Reserve conference spaces for meetings.
10. Handle petty cash expenses and bill processing.
11. Be at the forefront in managing employee events, offsites, etc.
12. Keep stock of office supply stationery, reorder supplies as and when needed.
13. Coordinate for printing of ID cards, visiting cards, and other items as per requirement.
14. Coordinate for shipping of various shipment items.
15. Prepare creatives for various purposes for internal office requirements.
16. Report any updates or pertinent issues that need addressing to the office manager.
17. Perform other admin duties as per requirement.
18. Coordinate with IT to keep all electronic systems up-to-date in office premises and ensure all systems are on during office hours.

You are:

1. A good communicator both verbally and in writing.
2. Hands-on experience with MS Office.
3. Experienced in using office machinery (fax, printer, copier, phone systems, etc.).

You have:

1. A bachelor's degree.
2. 5+ years of experience in an office administration role.

What we offer:

At GroundTruth, we want our employees to be comfortable with their benefits so they can focus on doing the work they love.

1. Parental leave - Maternity and Paternity.
2. Flexible Time Offs (Earned Leaves, Sick Leaves, Birthday leave, Bereavement leave, Company Holidays).
3. In-office daily catered breakfast, lunch, snacks, and beverages.
4. Health cover for any hospitalization. Covers both nuclear family and parents.
5. Tele-med for free doctor consultation, discounts on health checkups and medicines.
6. Wellness/Gym reimbursement.
7. Pet expense reimbursement.
8. Childcare expenses and reimbursements.
9. Employee referral program.
10. Education reimbursement program.
11. Skill development program.
12. Cell phone reimbursement (Mobile Subsidy program).
13. Internet reimbursement/Postpaid cell phone bill/or both.
14. Birthday treat reimbursement.
15. Employee Provident Fund Scheme offering different tax-saving options such as Voluntary Provident Fund and employee and employer contribution up to 12% Basic.
16. Creche reimbursement.
17. Co-working space reimbursement.
18. National Pension System employer match.
19. Meal card for tax benefit.
20. Special benefits on salary account.