Event Executive

Company Description

The Park Hotel, Dungarvan with Holiday Homes and Health Club is located in the beautiful harbour town of Dungarvan, overlooking the Colligan River. The hotel offers excellent facilities including 84 bedrooms, 15 self-catering holiday homes, conference and banqueting facilities, many dining options, and our Riverside Health Club with a 20m swimming pool, sauna & steam room. With easy access to the Greenway, a vibrant nightlife, and picturesque walks, Dungarvan is a hidden gem for both locals and visitors alike.

We are recruiting for the following position:

Senior Weddings and Events Executive

Role Description

The 4* Park Hotel Dungarvan was named as the Wedding Hotel of the Year for the Munster region, at the Irish Hotel Awards in October 2024. The recognition given at these prestigious awards lends an insight into what this role is all about. We are extremely proud of ourselves on being an award-winning wedding destination.

We are always trying to innovate, improve our offering and anticipate what our wedding clients would love to see on their big day. We have been hosting weddings successfully for 35 years and have a stellar reputation for our superior hospitality.

This is a unique opportunity for a full-time permanent position that is based on-site at The Park Hotel in Dungarvan. The Senior Wedding and Events Executive will work closely with the Revenue and Marketing Manager with the promotion of the hotel venue spaces to corporate and leisure clients, ensuring monthly and annual targets are met and will be responsible for providing event-related administrative and operational support, ensuring the successful delivery of a busy daytime and evening commercial events schedule. To contribute to the achievement of monthly and annual targets by assisting in the delivery and development of our successful commercial hire business, providing administrative and operational support, monitoring profit margins, maintaining relationships with suppliers and offering excellent client service.

This is a very exciting, broad role and offers the opportunity to grow and to develop a significant number of skills.

Role Responsibilities

1. To ensure all wedding and banqueting enquiries are accepted, recorded and confirmed in an efficient, courteous and professional manner.
2. To take the appropriate follow-up action to convert enquiries to sales.
3. To ensure all conference and banqueting bookings are taken correctly and entered into the system with full and accurate details.
4. To ensure all provisional bookings are confirmed within the allocated period.
5. To co-ordinate the bookings for all organised weddings, meetings, conference, corporate events and private events.
6. To maximise usage of conference rooms to ensure optimum revenue is generated.
7. To liaise directly with clients following receipt of a confirmation, the purpose of which will be to collect all the information required by both parties to ensure a successful event.
8. To ensure effective communication with other hotel departments to enable the smooth operation of in-house functions.
9. To ensure that function sheets are accurately and correctly updated and completed and distributed to the necessary departments in a timely fashion.
10. To ensure that ‘extras’ are distributed immediately upon receipt of banquet changes.
11. To actively promote and sell the facilities through client show rounds and familiarisation with events.
12. To have a complete and thorough knowledge of all banqueting facilities and services that the hotel can offer clients – menus, beverages, prices, room sizes and audio-visual equipment.
13. To plan special events for our customers – weddings, small meetings, large conferences, corporate parties, family occasions.
14. To provide pre, during and post event client support.
15. To assist in the development of new business opportunities.
16. To help produce marketing materials including brochures and flyers.
17. Attend Management meetings and training sessions as required.
18. Ad hoc projects.
19. Comply with company regulations regarding Fire, Health and Safety, Hygiene, Customer Care and Security.

Person Specification

The ideal candidate will have a warm and friendly demeanor, a strong customer focus and be commercially minded to maximise income generation through venue hire. You will need to be impeccably organised, an excellent communicator at all levels, confident, efficient and proactive, whilst being able to remain calm and amicable in difficult situations with a can-do attitude. You must be fluent in English.

Job Type

Full-time, Permanent

Working pattern 5 days – generally Monday – Friday unless you are required to be on-site for particular events or promotions.

Salary: Generous (depending on demonstrated ability).

Benefits

• Employee assistance program.
• Employee discounts (including sister property sites).
• Food allowance.
• On-site gym.
• On-site parking.
• Wellness program.
• Company events.
• Career development opportunities.

Application via email: peopleandculturemanager@parkhoteldungarvan.com